Kimberly-Clark and its well-known global brands are an indispensable part of life for people in more than 150 countries. Every day, 1.3 billion people - nearly a quarter of the world's population - trust K-C brands and the solutions they provide to enhance their health, hygiene, and well-being. With brands such as Kleenex, Scott, Huggies,Pull-Ups, Kotex, and Depend, Kimberly-Clark holds No.1 or No. 2 share positions in more than 80 countries. With a 135-year history of innovation, we believe in recruiting the best people and putting them in the right jobs so that they can do their best work.
Currently, we are seeking an experienced Administrative Assistant I to support the Kimberly-Clark Walmart U.S. Team in North American Consumer Sales in the Rogers, Arkansas Sales Office.
Summary:
We are looking for a team oriented, innovative, hard working individual to provide a full range of administrative support to a Sales second level Manager or Director and their respective teams and receive direction in the form of general instruction.
Administrative Assistants at Kimberly-Clark provide a broad range of advanced secretarial and administrative support, including maintaining department calendars and organizing meetings, answering the phone, and maintaining files. The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization.
Responsibilities:
- Update, organize, and coordinate meetings - Provide ad hoc project requests including maintaining files, organizing, and other administrative support - Professionally answer and direct incoming calls - Arrange and schedule meetings including reserving and setting up conference rooms - Assist with events including finding a location, ordering food, meeting with location on details, attending the events to provide support, prepare materials, and other needs for a successful event - Assist with travel arrangements including booking of flights, hotels and car reservations, and other documents as required for staff to travel to global locations (Visa requirements, immunizations, etc.) - Complete and submit expense reports - Maintain department calendars - Maintain strong interpersonal relationships with employees at all levels of the organization - Prepare and review reports, spreadsheets, presentations, a finished documents relevant to supervisor's assignment - Work effectively using Windows, Word, Excel, PowerPoint and/or other software as required - Coordinate with other regions/timezones - May be required to contribute to projects and activities not included in other principal accountabilities to assist in the accomplishment of business objectives and professiona development - Develop and maintain team website - Manage team folder structure - Manage access for 'my groups' - Maintain distribution list - Maintain purchase orders and invoices for multiple vendors - Order office supplies - Distribute main, shipping material, and documents - Manage the on-board and exit for team members - Attend team meetings and contribute to the success of the team
Basic Qualifications:
- High School Diploma or GED - 5 years of administrative work experience - Must be able to use Outlook at an intermediate to expert level - Previous experience supporting a fast paced Sales department - Proficiency in Windows, Word, Excel, and PowerPoint
Preferred Qualifications:
- Accurate typing, filing, record keeping, grammar, spelling written and oral communication skills - A demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressures adapt to change, and handle confidential material - Ability and willingness to work overtime on an occasional basis to meet workload demands - Capability to develop proficiency in additional programs such as Access, Adobe, HTML, Visio, Mind Mapping, and others as required - 6 years of administrative work experience - Previous experience with SAP - Ability to multi-task in a fast-paced environment - Working knowledge of Kimberly-Clark's current office practices and procedures - A demonstrated attention to detail, strong analytical and organization skills - Ability to exercise independent problem solving and decisi making with a high degree of initiative and self-coordinatio - A demonstrated ability to work collaboratively in a team environment - Ability to interact well with company visitors - Experience arranging travel, meetings, catering, and general office organization
