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For your reference, we have included the original job posting below.
Admin Coordinator
Job Number:
44304228
Company Name:
Amgen
Job Location:
Thousand Oaks, CA US
Job Categories:
Clerical & Administrative Customer Service
Admin Coordinator
The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting multiple Directors/Sr Managers in the Clinical Quality organization. Key
Activities: •Initiating/facilitating/participating in cross-functional team meetings •independently coordinating web-interface meetings •Developing slide presentations. •Scheduling interviews •Assisting with special projects as requested by the Directors and others within group. • Screen and act on incoming phone calls •
Maintain distribution, contact and personnel lists • Coordinate mailings and courier/deliveries • Coordinate functional processes such as invoicing and payments • Manage the administrative aspects of relationships with outside experts and vendors •
Participate in department project teams • Provide backup support to additional department ACs • Update and maintain all dues, memberships, subscriptions etc. This role will leverage an experienced AC who enjoys working in a fast-paced environment, and can ensure timely coordination of the department members' below listed administrative needs.
• Manage individual and team calendars (Outlook) • Coordinate local and international meetings: arrange travel, meeting arrangements, visitor accommodations • Organize meeting rooms, including logistics, catering and equipment needs • Prepare agendas and take action items as required.
This role will require the incumbent to be flexible, take initiative and work well independently and in teams. This role will proactively anticipate needs, communicate expectations, disseminate and compile information.
This role will leverage an individual who is detail-oriented, able to work on multiple projects simultaneously and organize and prioritize workflow.
This role will require the individual to be able to handle sensitive and confidential information with diplomacy and discretion.
The individual will need to take a proactive approach to identifying breakdowns in service, information flow and process, and resolve issues appropriately.
This role will act as a liaison to internal department staff, cross-departmental areas, and external contacts for those individuals.
This role will be called upon to interact with various levels of Amgen management and external clients.
This role will call upon excellent interpersonal skills and be able to positively influence others.
In order to be successful in this role the incumbent will need to be able to effectively communicate, both orally and in writing, with internal staff, supporting functional units. Modifying communication style as appropriate for the varied audience will be important.
This role will be able to, with minimal direction, anticipate next steps, identify issues/problems and propose solutions.
Will also demonstrate a service-oriented approach to all activities, a willingness to learn new approaches and adapt to change, and will lead by example in promoting teamwork.
Basic Qualifications -Associate's degree & 2 years of experience directly related to the job -High school diploma / GED & 4 years of experience directly related to the job
Preferred Qualifications Amgen experience, 5+ years of experience in an administrative support role supporting large teams at different levels -Managing multiple calendars including coordination across multiple time zones •Excellent written , verbal, and presentation skills in communicating key business and clinical information •Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. word processing, presentations, and spreadsheet skills) as well as Cognos, Sharepoint, and the Learning Management System at Amgen •Experience providing administrative support to remote staff •Outstanding organizational and interpersonal skills •Ability to work in a fast-paced ,deadline- driven environment •Discretion in dealing with proprietary information
