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For your reference, we have included the original job posting below.
Administrative Assistant 4
Job Number:
26843091
Company Name:
State of Louisiana
Job Location:
New Orleans, LA US
Job Category:
Clerical & Administrative
Administrative Assistant 4
Job Title: ADMINISTRATIVE ASSISTANT 4 Agency: MCLNO/Charity Hospital and Med Center Opening Date: Mon. 08/23/10 Closing Date/Time: Sun. 08/29/10 11:59 PM Central Time State Salary Range: $11.62 - $24.46 hourly $2,014.00 - $4,240.00 monthly Agency Hiring Range: Min: Max: Job Type: Probational/Original/Promotion-All Classified Location: New Orleans, Louisiana | Description FLEXIBLE QUALIFICATIONS: Three years of experience in which clerical work was a major duty. SUBSTITUTIONS: Training in a business, office machines, secretarial science, or closely related curriculum in a business school or technical institute will substitute for the required experience on the basis of one month of full-time training for one month of experience. Completion of a Secretary, Executive Assistant, or Office Systems Technology program of at least twelve months duration approved by the Department of Civil Service from a business school or technical institute will substitute for two years of the required experience. For less than completion of the program, credit will be allowed under the first paragraph for substitutions. All training must have been resident study. An Associate Degree in Office Systems Technology from a Louisiana Technical College will substitute for all of the required experience. College training may be substituted for the required experience on the basis of thirty semester hours for one year of experience. An Associate Degree in secretarial science or office administration will substitute for all of the required experience. NOTE: Individual positions may require typing. Persons applying for those positions may be required by the hiring agency to take a typing test or otherwise demonstrate their typing skills. NOTE: Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Association of Colleges and Secondary Schools; the New England Association of Schools and Colleges, Incorporated; the North Central Association of Colleges and Secondary Schools; the Northwest Association of Secondary and Higher Schools; the Southern Association of Colleges and Secondary Schools; the Western Association of Schools and Colleges. Supplemental Information: This one (1) position is located in the Director of Nursing Services Department Interim LSU Public Hospital 2021 Perdid0 Street New Orleans, LA 70112 Applicants must have Civil Service test scores for 9000-COAST Behavior Assessment and 9001-COAST Office Skills in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered. Applicants without current test scores can apply to take the test here. To apply for this vacancy, click on the ??Apply ? link above and complete an electronic application For further information about this vacancy contact: Bridgette Johnson Interim LSU Public Hospital Human Resources Recruitment Job Concepts: Function of Work: To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual. Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Level of Work: Advanced. Supervision Received: General from a high-level manager or low- to mid-level administrator. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator. Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator. Examples of Work: Responds to requests for information; may require interpretation of department rules and regulations. Independently composes and types correspondence involving complex, sensitive, and non-routine matters. Represent supervisor in various matters, providing input, and possibly exercising signature authority. Serves as liaison between supervisor and staff members. Assesses importance of issues or conflicts, and briefs supervisor. Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. Prepares materials needed for meetings, such as agendas, handouts, binders, etc. May attend meetings and transcribe minutes. May type contracts, secure appropriate signatures, and track contracts through the approval process. Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.
