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Massachusetts Institute of Technology - Cambridge, MA US
ADMINISTRATIVE ASSISTANT II, ENIMIT ALLIANCE, MIT Energy Initiative (MITEI), to support the EniMIT Alliance, reporting directly to Dr. Nicola De Blasio. Will ...
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For your reference, we have included the original job posting below.
Administrative Assistant
Job Number:
26959944
Company Name:
Confidential Company
Job Location:
Boston, MA US
Job Category:
Clerical & Administrative
Administrative Assistant
Girl Scouts of Eastern Massachusetts (GSEM) serves more than 45,000 girls ages 5-17 and 17,000 adult volunteers in 178 communities in eastern Massachusetts. It is also a great place to work! We offer exceptional leadership, fabulous benefits, great colleagues and a mission you can believe in! GSEM is seeking candidates for the position of Administrative Assistant. This position will be housed in the GSEM Waltham office and is responsible for the support of the Program Department. The successful candidate for this position will have 4 to 5 years of administrative assistant experience, possess excellent customer service skills, be able to multi-task in a fast paced environment, be highly proficient in Microsoft Office software, and possess a keen and continual attention to detail in composing, typing, and proofing documents. Bi-lingual/bi-cultural candidates are encouraged to apply. Spanish language proficiency is a plus. All candidates must have the passion and drive to be a part of an organization devoted to the development and support of girls. Position Summary The Administrative Assistant, Program is responsible to provide direct support to the Program Director by completing administrative, business support and other duties as assigned. Key Responsibilities 1. Performs clerical, secretarial services and prepare statistical reports regarding program opportunities and support systems that meet the needs of the girls and support the adults delivering programs to girls throughout the councils jurisdiction. 2. Coordinates the reservations/enrollment paperwork and site/location reservations for program events. 3. Maintains files and assists in tracking items for the capital and operating budgets. 4. Provides professional, quality customer service to members, volunteers, staff, and other community contacts. 5. Manage solicitation of ads for program publication and vendors for vendor fair. 6. Provides support to the coordination, development and implementation of council-wide program events. 7. Sends confirmations and ensures the proper insurance and qualified people are scheduled for program activities. 8. Provides administrative support for task groups working on program development, outcomes studies, and program events. 9. Performs other duties as assigned. Skills and Qualifications Five years previous office experience in an administrative position preferred. Excellent customer service skills essential Proficient in the use of Microsoft Windows and Office software, a calculator and a copier. Ability to organize and prioritize job demands in a continually changing work environment. Ability to work independently and with limited supervision. Self-motivated and willing to learn new skills. Ability to effectively identify, analyze and solve problems. Ability to communicate clearly orally and in writing. Ability to handle high volume tasks (e.g. telephone calls and computer work). Ability to multi-task in a very fast paced environment Continual attention to detail in composing, typing and proofing materials. Please send resume and cover letter with salary expectations to [click on "Apply Online" button] For more information about GSEM, visit our Web site at Girl Scouts of Eastern Massachusetts is an equal opportunity employer committed to diversity. Location: Waltham, MA Compensation: TBD This is at a non-profit organization. Principals only. Recruiters, please don't contact this job poster. Category: General Administration: Secretaries, Receptionists and Office Personnel
