Opening ID: 2057 Opening Title: Administrative Assistant II Location: Waltham, MA USA Full/Part Time: Full-Time
Novell Administrative Assistant: Assist the department to operate efficiently by performing internal administrative functions for the group and designated manager/director/VP.
Objectives: - Provide a positive interface to those within the department as well as to individuals dealing with the organization both internally and externally - Ensure the proper and efficient flow of information and correspondence to and from the assigned departments, as well as within the organization - Assist designated manager with secretarial functions such as correspondence, filing, organization, and general paperwork, with minimal or no supervision - Coordinate administrative and personnel functions, which will enable the department to run more smoothly, such as budget, travel, expense reports, etc. - Schedule and prioritize tasks at hand - Act as an information source due to an excellent knowledge of Novell's policies and procedures - Develop procedures for new assignments, and act as a resource for other non-exempt employees
Essential Functions: - Prepare purchase orders and requisition - Track budget for assigned groups - Coordinate travel arrangements for department and manager - Coordinate meetings and manage calendar for manager and others - File expense reports in online system - Responsible for department's supply inventory and reorders as needed - Prepare presentation and/or tradeshow materials - Answer incoming calls and be able to route the calls and/or answer specific questions - Write letters/memos and other means of written correspondence - Perform data entry and retrieval functions on computer - Establish and work within large filing systems - Distribute mail to appropriate parties within organization
Required Skills: - Associates degree, Bachelor's degree preferred - Minimum of 3+ years related experience - Minimum typing speed of 80+ wpm - Excellent working knowledge of word-processing and spreadsheet applications - Excellent interpersonal skills - Excellent writing and communication skills - Good telephone etiquette - Ability to organize and prioritize schedule and projects with minimal or no supervision - This position has moderate to high autonomy as work is generally not reviewed upon completion
Novell, Inc. (Nasdaq: NOVL) delivers the best engineered, most interoperable Linux platform and a portfolio of integrated IT management software that helps customers around the world reduce cost, complexity and risk. With our infrastructure software and ecosystem of partnerships, Novell harmoniously integrates mixed IT environments, allowing people and technology to work as one.
For more information, visit www.novell.com
Disclaimer: This job description is for informational purposes, to describe the primary duties, skills and abilities necessary to meet the requirements of this position. This description is not intended to be an exhaustive list of all requirements or essential functions; it is subject to change at any time.
Novell is an equal opportunity employer and an advocate for workforce diversity.
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