Administrative AssistantRequisition Number: FM21307
Job Title: Administrative Assistant
Area of Interest: Administrative Support
Division: Fabrication & Manufacturing
Country: United States
State/Province: Louisiana
City: Lake Charles
Job Description: The Shaw Group provides premier engineering, design, construction, and maintenance services to government and private-sector clients in a wide array of industries, including the energy, environmental, infrastructure, and emergency response markets.
Summary:
Provide mid leve ladministrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Perform all other duties as required.
Responsibilities:
Attend meetings in order to record minutes.
Compile, transcribe, and distribute minutes of meetings.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
File and retrieve corporate documents, records, and reports.
Greet visitors and determine whether they should be given access to specific individuals.
Interpret administrative and operating policies and procedures for employees.
Make travel arrangements for executives.
Manage and maintain executives' schedules.
Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
Open, sort, and distribute incoming correspondence, including faxes and email.
Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
Prepare agendas and make arrangements for committee, board, and other meetings.
Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
Prepare responses to correspondence containing routine inquiries.
Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Set up and oversee administrative policies and procedures for offices and/or organizations.
May supervise and train other clerical staff.
Qualifications/Competencies/Experience:
In addition to level 1 competencies, has developed knowledge and skills in own area; may still be acquiring higher level skills
Works with moderate supervision/ guidance; accountable for individual results and impact on team
Expands knowledge and skills
Applies knowledge/skills to complete a variety of day-to-day activities within own area
Responds to customer needs; seeks guidance on issues outside own area
Solves problems using standard procedures
Prioritizes and organizes own work to meet agreed upon deadlines
Works with others to achieve team goals. Typically has 2 - 10 years relevant experience.
Additional Details: Prior experience in the nuclear industry preferred.
Strong organizational skills.
Strong computer skills including MS office products.
Ability to communicate well with various levels of employees.
Self-starter with analytical abilities.
Prior experience support a project management team is preferred.
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