Administrative Assistant

Administrative Assistant

Wiland Direct, a rapidly growing Direct Marketing Cooperative Database company, located in

Longmont, CO is looking for an Administrative Assistant.  This position is responsible for providing administrative support for the Executive Management Team. These tasks will include preparing reports, spreadsheets and presentations, conducting research, handling information requests, greeting guests and performing clerical functions.  The clerical functions will include but not be limited to preparing correspondence, scheduling meetings, filing and copying.  This individual will complete special projects from various departments.  This position requires flexibility, extreme professionalism, excellent interpersonal skills, exceptional written and verbal communications skills and a friendly, pleasant, helpful manner.  Must maintain confidentiality at all times.

The Administrative Assistant responsibilities follow.

1. Provide administrative support for the Executive Management Team.  This will include a variety of tasks that will change daily supporting each department.


2. Prepare documents and meeting materials for Key Metric and Budget meetings.  Complete HR Department reports and others as required.


3. Responsible for the scheduling and preparation for Board and Investor Meetings.  This includes preparing Board Books, documents and presentations for Board of Directors meetings and Investor meetings.  Coordinate invitations and correspond with Board Member and Investors. 


4. Professionally greet visitors.  This will include guests, vendors, and facility repair personnel.  Answer questions, provide information, provide visitor badges and contact requested party when possible.  Positively represents Wiland Direct to all levels of internal staff as well as outside clients and vendors.


5. Ensure appropriate service by vendors including janitorial, snow removal, facility maintenance, etc.  Obtain bids for services as necessary.  Establish positive, professional rapport with each vendor.  Schedule appropriate maintenance and escort facility vendors as necessary.


6. Performs all general clerical duties including filing, copying, proofreading, editing, etc.

Qualifications:

• Clear, concise and professional written and verbal communication skills.
  
• Excellent organizational skills and keen attention to detail.
  
• Ability to take initiative, multi-task and work well under pressure with little supervision.
  
• Positive and professional interpersonal skills.
  
• Must provide a friendly, pleasant, helpful manner and work effectively with all other co-workers in all departments.

Education & Experience:

• Bachelor’s degree in related field.  Must be able to produce college transcripts showing minimum 3.0 GPA
  
• 3+ years of related administrative experience.
  
• 3+ years experience in MS Word, MS Excel and MS Power Point including Office 2007.

We offer a fast paced, energetic work environment, and a competitive salary along with a comprehensive benefits package. Our benefits include: health insurance, flexible benefits accounts, life insurance, short term disability, long term disability, 401(K) retirement savings plan, and accruals for holiday and PTO leave.  See our website at