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For your reference, we have included the original job posting below.
Administrative Assistant
Job Number:
26842613
Company Name:
Hadassah, WZOA, Inc.
Job Location:
New York, NY US
Job Category:
Clerical & Administrative
Administrative Assistant
Description of Position Provide administrative support for Tower Campaign volunteers and staff in carrying out the operational fund-raising needs in meeting the goals of the Campaign. Critical member of the Tower Campaign team in facilitating effective and efficient support of all campaign-related initiatives involving senior and volunteer leadership and communication with HMO leadership and physicians. Duties and Responsibilities include but are not limited to: - Assist with administrative tasks related to Tower Campaign, including preparation of cultivation/solicitation letters, proposals, acknowledgment letters, and other written materials, as required. Create original correspondence, emails, etc. - Handle and direct incoming calls and manage external follow-up as required. - Manage calendar of campaign director/director of campaign administration in scheduling internal and external meetings and in providing necessary meeting agendas and background materials; make trip arrangements. - Monitor office supplies, stationary and related campaign materials; purchase materials, as needed. - Work with project manager in tracking budget expenditures adhering to fiscal year allocation and in managing reimbursements, trip advancements, etc. - Assist in developing and maintaining project management grid and tracking deadline requirements for ongoing and special projects; send reminder notices to project managers and contributors. - Coordinate production and mailing of event invitations, management of guest lists, program registration, preparation of media/donor kits, follow-up acknowledgments, etc. Assist with space contracts and arrangements. - Maintain electronic files and daily log hard copies of all campaign materials and activity. - Ensure that campaign files are organized and relevant donor/prospect campaign materials are filed in central development department files. - Conduct basic research about individuals, foundations, corporations, as directed through Pledgemaker, files, and internet database sites. - Stay current on organizational administrative practices and develop ongoing relationships with other administrative staff across the organization that facilitate project deadlines and deliverables. - Other administrative duties as assigned. Additional Qualifications: Required Knowledge, Education or Experience - Bachelor's degree required. - Three to five years of administrative experience in a fast-paced environment, preferably in a non-profit and Campaign operation. - Superior written and verbal communication skills. - Detail-oriented with strong organizational skills. - Microsoft Word, Outlook, Excel, Powerpoint. - Ability to work independently and as a member of a team. - Ability to anticipate and prioritize work assignments. - Strong project management skills. How to Apply: TO APPLY: Please e-mail your resume to . Please include the job code and job title in the subject line of your e-mail. EOE
