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For your reference, we have included the original job posting below.
Administrative Assistant
Job Number:
43669539
Company Name:
Monday Properties
Job Location:
New York, NY US
Job Category:
Clerical & Administrative
Administrative Assistant
Monday Properties
Administrative Assistant
Company Description:
Monday Properties is a private owner, operator and developer of commercial real estate with six million square feet of office space under management in New York and Washington, D.C. We are guided by a long-term approach to investing, but also retain the entrepreneurial flexibility to take advantage of ever-changing market conditions. This philosophy is achieved by building honest and enduring relationships with our business partners, financial institutions and industry peers.
Monday Properties hires individuals who are committed to the highest professional and ethical standards. Our many successes are the result of their initiative, creativity and teamwork. Additional information on the firm is available at: Job Description:
Monday Properties is currently seeking an Administrative Assistant in New York to support two senior executives and serve as additional resource to office services. The role will require close interaction with senior management and collaboration with all departments within the Company. This is an excellent entry position for a high energy candidate to join a real estate operating company. The successful candidate will work closely with all areas of the company including leasing, management, finance, accounting, construction and outside investors.
Essential Job Functions:
Provide overall administrative support such as:
Maintain executive’s calendar(s) via Outlook, which includes coordinating, planning and scheduling meetings and appointments.
Coordinate travel arrangements and prepare expense reports as necessary.
Track workflow and distribution of legal documents and key correspondence.
Prepare and edit contracts and correspondence.
Scan, code and follow up on all invoices in Nexus accounts payable system to ensure timely payment to vendors.
Scan and route documents to Central Filing System and upload into RDM documents software
Handle and maintain sensitive and confidential information.
Create and edit visual presentations using PowerPoint.
Perform other customary administrative duties, which includes serving as backup for receptionist coverage.
Requirements:
Skills and Requirements:
Bachelor’s degree is required.
Two years of office experience required. Commercial real estate knowledge a plus.
Must have high level of interpersonal skills. Position continually requires demonstrated poise, tact and diplomacy.
Work requires continual attention to detail in establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
Work requires an excellent command of the English language in communication and writing skills.
Must have proficiency in software applications such as: Microsoft Word, Excel, Powerpoint and Outlook.
Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to operate software via computer; and communicate, collect and present information to colleagues, superiors and outside parties. The employee is required to frequently identify, distinguish, judge and assess information from various sources such as written documentation or electronic documentation. The employee is occasionally required to move and traverse throughout the office.
In addition to a competitive salary and performance bonus, Monday Properties offers an excellent benefits package, which includes medical, dental, flexible spending, long-term disability, life insurance, deferred compensation and 401(k).
