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For your reference, we have included the original job posting below.
Administrative Assistant - Project Support (Washington, DC)
Job Number:
26840586
Company Name:
Louis Berger Group, Inc., The
Job Location:
Washington, DC US
Job Category:
Clerical & Administrative
Administrative Assistant - Project Support (Washington, DC)
Administrative Assistant - Project Support (Washington, DC)Administrative Assistant - Project Support (Washington, DC)Scope of work:The Administrative Assistant - Project Support is responsible for supporting Sr. VP and Sr. division staff with administrative needs and also providing project support on an as needed basis. This is an administrative position which requires strong organizational skills and close attention to ponsibilities:· -Book travel - flights, trains, and hotels - for Senior Managers· -Schedule meetings for the department Sr. VP· -Coordinate printing/binding jobs with the copy production center· -Acquire signatures from senior project managers and maintain duplicates of all documents signed· -Maintain an inventory of logoed apparel for field and home office personnel, and arrange for the purchase of additional apparel as needed· -Frame certificates of appreciation as they arrive from the project site, and provide project sites with framed awards for presentations to Employee of the Quarter and COTRs· -Support newly hired personnel by setting them up with IT and HR· -Book rooms and arrange meetings· -Support project administration, including procurement/logistics, staffing, HR, contracts, and business development· -Assist in preparation of the weekly VTC meeting by collecting updates from personnel on project site and in the home office· -Receive, file, track, and submit all expense reports that come in from the field and the home office· -Follow up to ensure all expense reports are paid in a timely fashion and deal with any expense report issues that arise· -Receive cash advance requests from the field and submit to HR for each pay period· -Perform cash advance reconciliation for each pay period· -Maintain Org Chart / Staffing Matrix· -File (electronically) all daily, weekly, monthly, and government reports submitted by field sites· -Act as sharepoint administrator· -Report to the Project AdministratorRequired Skills and Qualifications:· -Bachelor's Degree and US work authorization is required· -3 years experience in administrative support or related field· -Proficiency with Microsoft is necessary; strong understanding of Word, Excel, Access and Outlook.· -Strong organization skills and attention to detail. Ability to detect problems while reviewing proposals· -Excellent interpersonal and communication skills -Ability to meet deadlines and handle a variety of assignments simultaneouslyInterested candidates must apply online using the following website: EOE/M/F/D/ you would like to submit a form which will enter your personal information and resume into our Human Resource System and identify you as a candidate for this position,click you have difficulty using our resume system, please . Please note that we are unable to accept resumes via apply, contact:Human Resource The Louis Berger Group, Inc.412 Mount Kemble AvenueMorristown, NJ 07960-6654Tel: Fax:
