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Administrative Assistant (RRF) Job
Job Number:
25301045
Company Name:
Mercer
Job Location:
Pittsburgh, PA US
Job Category:
Clerical & Administrative
Administrative Assistant (RRF) Job
Administrative Assistant (RRF)-PIT0005M
Description
An Administrative Assistant provides support to a group in RRF via in-depth knowledge of administrative procedures and tools required. This person demonstrates a basic understanding of the business service area, clients, key terms, and service offerings. Administrative Assistants handle sensitive information with professionalism and integrity while communicating openly and often among team members and continually striving to promote smooth workflow and ensure client needs are met.
Responsibilities include, but not limited to, the following:
* Manage Consultant calendar; schedule meetings i.e. quarterly reviews, project meetings, internal and external client focused. Schedule travel arrangements; manage travel expense reimbursement, complete time entry, as applicable. Process expense report (with consultant assistance) in a timely manner. * Establish, maintain and manage client subject files, personal working files, and legal plan documents as applicable. * Coordinate production of documents using available resources. Peer review samples before final document production/distribution and ensure quality control of final product. * Edit and create documents using PowerPoint, Excel & Word while ensuring all documents produced adhere to Mercer's global identity/document standards. * Adhere to best practices and expense control (i.e. travel rates, office supplies, catering, vendors etc.) * Manage outgoing mail, overnight shipments and other deliveries to clients, vendors or internal recipients. * Contribute to accurate client/project budget management through accurate and prompt time entry. * Assist team with a variety of administrative tasks as assigned. * Establish routine tasks that become AA responsibility on an on-going basis. * Provide back-up AA support within and outside of business area.
Qualifications
Skill Requirements:
* 3 to 5 years of administrative assistant experience (consulting environment or professional service industry preferred). * Proficiency in Microsoft Office, with demonstrated expertise in Word, Excel and PowerPoint. * Exceptional interpersonal, organizational, business communication and time management skills. * Demonstrated diplomacy in dealings with service areas, consultants, and clients. * Strong attention to detail and follow-up skills. * Ability to work well under pressure, juggle tasks (both client and office-related) and work efficiently against deadlines. * Ability to prioritize multiple projects and adjust workload accordingly. * Demonstrated problem solving capabilities. * Excellent oral and written communication skills. * Willingness to learn and adapt to new responsibilities. * Basic project management skills. *
JobAdministrative Office Support
Primary LocationUS-PA-Pittsburgh
ScheduleFull-time
MMC and its Affiliates are equal opportunity employers
