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United Technologies Corporation - San Diego, CA US
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For your reference, we have included the original job posting below.
Administrative Assistant
Job Number:
26895109
Company Name:
Aerotek Professional Services
Job Location:
SanDiego, CA US
Job Category:
Clerical & Administrative
Administrative Assistant
Part Time Expense Coordinator- 4 hours a day/ 5 days a week. Basic Function and Scope of the Position:The Expense Coordinator will be responsible for assisting with the management of companies Marketing department expenses. This position requires expense management experience, proven written and verbal communication skills, and exceptional organizational skills. Tasks and Responsibilities:- Assist with Marketing Department budget tracking and administration, maintaining various budget spreadsheets for regular reporting.- Create and monitor purchase orders (POs) in Enterprise1 system.- Process received invoices, tracking against existing POs.- Accurately reconcile and process invoices in a timely manner, ensuring all tracking is in place.- Develop integrated expense and invoice tracking process for all Marketing department expenses.- Meet regularly with finance and accounting to align quarterly goals and targets. - Proactively manage and audit expenses to ensure quarterly targets. - Develop reporting mechanism to ensure all stakeholders are adequately aware of where expenses are against targets.- Assist with management of vendors as needed, as it relates to processing and receiving invoices.- Continuously identify and implement improvements and efficiencies to our cation and Experience:- Bachelor's Degree in accounting or finance or related discipline preferred. - 1-2 years accounting-related experience preferred.- Proficiency in Microsoft Excel, experience with JD Edwards system.- Ability to work in a fast paced environment, with multiple and changing priorities while maintaining strong attention to detail.- Strong interpersonal and team player skills with an ability to communicate at all levels of an organization, both internally and externally. Category: General Administration: Secretaries, Receptionists and Office Personnel
