Administrative Assistant

Administrative Assistant

Administrative Assistant

 

 Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.  Ensures timely submission, logging and tracking of all Center contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.  . Maintains Job Corps/Company systems and libraries which may include CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, PBD, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, regional directives and SOPs.   Ensures that area is organized, clean, safe and conducive to student/staff success . Prepares, coordinates and distributes Center’s weekly newsletter. Works with Center staff to obtain  newsletter articles and Center highlights. Prepares and distributes meeting minutes.   Produces quality work/assignments in a thorough, timely and accurate manner.   Maintains appropriate personal attendance, accountability and work productivity standards.  Plans, prioritizes and organizes assignments to meet established goals and deadlines.   Understands and applies job knowledge to effectively complete all required job responsibilities.  Proactively maintains the skills required to perform job duties.   Mentors, monitors and models the Career Success Standards as required by the PRH.   Shows respect and courtesy to students and holds them accountable for their actions and behavior.    Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services.  Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.   Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action and that problems,  are in fact, corrected.  Other duties as assigned. 

Requirements:

High School diploma or equivalent required.   A minimum of three years secretarial experience required.  Degree or certification from an accredited or certified training program in secretarial science or related area preferred.  Computer literacy and proficiency in spreadsheet and word processing applications required .