Louisiana Department of State Civil Service - LA-New Iberia, LA US
Job Title: Administrative Assistant 2 Agency: University of LA Lafayette Opening Date: Wed. 01/25/12 Closing Date/Time: Fri. 02/03/12 11:59 PM Central Time ...
For your reference, we have included the original job posting below.
Administrative Coordinator 3
Job Number:
26843097
Company Name:
State of Louisiana
Job Location:
New Iberia, LA US
Job Category:
Clerical & Administrative
Administrative Coordinator 3
Job Title: ADMINISTRATIVE COORDINATOR 3 Agency: DOC-Adult Probation & Parole Opening Date: Mon. 08/23/10 Closing Date/Time: Mon. 08/30/10 11:59 PM Central Time State Salary Range: $10.15 - $21.36 hourly $811.85 - $1,708.62 biweekly $1,759.00 - $3,702.00 monthly Agency Hiring Range: Min: Max: Job Type: Probational/Original Location: New Iberia, Louisiana | Description FLEXIBLE QUALIFICATIONS: Two years of experience in which clerical work was a major duty. SUBSTITUTIONS: Training in a business, office machines, secretarial science, or closely related curriculum in a business school or technical institute will substitute for the required experience on the basis of one month of full-time training for one month of experience. Completion of a Secretary, Executive Assistant, or Office Systems Technology program of at least twelve months duration approved by the Department of Civil Service from a business school or technical institute will substitute for the two years of required experience. For less than completion of the program, credit will be allowed under the first paragraph for substitutions. All training must have been resident study. College training may be substituted for the required experience on the basis of thirty semester hours for one year of experience. NOTE: Individual positions may require typing. Persons applying for those positions may be required by the hiring agency to take a typing test or otherwise demonstrate their typing skills. NOTE: Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: the Middle States Association of Colleges and Secondary Schools; the New England Association of Schools and Colleges, Incorporated; the North Central Association of Colleges and Secondary Schools; the Northwest Association of Secondary and Higher Schools; the Southern Association of Colleges and Secondary Schools; the Western Association of Schools and Colleges. Supplemental Information: ***THIS POSITION IS LOCATED IN OUR NEW IBERIA DISTRICT OFFICE *** Applicants must have Civil Service test scores for 9000-COAST Behavior Assessment and 9001-COAST Office Skills to be considered for this vacancy. If you do not have scores prior to the closing date of this posting, your application will not be considered. Preference will be given to those candidates with a combined score of 80 or higher. Applicants without current test scores can apply to take the test by clicking this link, Civil Service Testing . To apply for this vacancy, click on the Apply link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Any degree, certification or DD214 must be verified by official document prior to hire by presenting at time of interview. The selected candidate must take and pass a drug screen prior to hire. For further information about this vacancy contact: Desha P. Walden Probation and Parole Human Resources P.O. Box 94304, Baton Rouge, LA 70804-9304 Job Concepts: Function of Work: To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties. Level of Work: Advanced. Supervision Received: General from higher-level clerical and/or supervisory personnel. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties. Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment. Examples of Work: NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below: Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc. Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer. Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions. Prepares requisitions for the purchase of supplies; may involve entering information into an automated system. Compiles information from various sources and prepares specialized reports; formats reports according to department standards. Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters. May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above. Performs related duties as assigned.
