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For your reference, we have included the original job posting below.
Executive Admin Assistant
Job Number:
38694366
Company Name:
Entertainment Industry Employer
Job Location:
Atlanta, GA US
Job Categories:
Clerical & Administrative Arts, Entertainment & Gaming
Executive Admin Assistant
Duties: Core Responsibilities: a) Serve as face of the executive and division and communicate to individuals both inside and outside the company on executive's behalf. b) Coordinate scheduling and maintaining executive's calendar to optimize hours of day. Work to understand business to readily determine whether or not to accept a meeting request, or to know to request more information regarding the meeting request. Request contact information of meeting attendees for the executive to be prepared for future communication. Provide executive with detailed directions to meeting location. If necessary coordinate travel for clients traveling with the executive. Be able to deal with numerous changes to daily schedule, and plan and look ahead to future days to determine and head off meeting conflicts. Be able to prioritize meetings, and follow-up to re-schedule meetings which may have to be moved. c) Answer executive's phone and obtain information from caller for executive to readily understand purpose of call and prioritize returning the call. d) Schedule executive's heavy travel schedule to maximize time. If necessary coordinate travel with other employees to reduce expense to company. Work to be cost effective with expenses associated with travel and meetings. e) Build strong interpersonal relationships with counterparts internally and externally, a key component to doing business. Professionally represent the division and company to high-profile executives in the industry. f) Work closely with SVP s direct reports (as well as their reports) to help them prioritize joint meetings, travel, access to core information and plans. g) Utilize relationship building skills to make key activities and requests happen.
Manage executive's T&E account and prepare expense reports in CONCUR system. Process invoices through T-Pas.
Special projects a) Process various VIP requests regarding tickets to sporting events. b) Coordiinate executive s participation with industry association events as a panelist and/or director. c) Purchase and/or coordinate the placement of orders for premiums and holiday gifts. d) Help plan special events such as offsites and work dinners or parties. e) Manage executive's participation with boards, on behalf of company and outside of company.
Competencies: Cient service Ceativity Teamwork Oorganizational skills Attention to detail
