• File Clerk

    Ignis DevoratProvo, UT

    Job #438785254

  • Job Summary

    Responsible for maintaining a company's records. Codes, files, and retrieves records as needed and ensures system is well organized.

    Primary responsibilities

    • File records away in alphabetical or numerical order.
    • Code files for proper placement.
    • Retrieve files as necessary.
    • Ensure if files are loaned out that they come back.
    • Clean and maintain file space.
    • Manage all databases and records.
    • Purge old files.
    • Create new entries as needed.
    • Log all files that removed.
    • Fax and photocopy files.
    • Deliver via interoffice methods.
    • Ensure files are accessible and that room is well lit.
    • Provide ladders for higher filing cabinets.
    • Process and scan files to be entered into computer in digital database.
    • Work with electronic storage media, such as hard drives, floppy drives, and CD-ROMs.
    • Store information on microfilm.
    • Use scanners to convert forms, receipts, and reports into electronic format.
    • Ensure no materials in file are lost.
    • Be able to explain filing system to others.

    JOB SKILLS AND REQUIREMENTS

    • Communication: Understanding where files need to go, explaining to people how to request information or store information takes clear communication.
    • Computer Skills: Files are often managed electronically, and databases can be complex. File clerks need to be able to understand and use computers.
    • Discretion: File clerks might have access to sensitive information, such as social security numbers. They need to understand that this information is not to be used publicly or given to the wrong people.
    • Organization: Databases need organization to work correctly. Putting files in the right place so they can be retrieved later is a big part of the job.
    • People Skills: People come to file clerks to get help finding information. Being a friendly, active listener will help.
    • Education: BS in Accounting or similar field

    Updated

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