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For your reference, we have included the original job posting below.
Executive Assistant, Ad Sales
Job Number:
39696091
Company Name:
Entertainment Industry Employer
Job Location:
New York, NY US
Job Categories:
Clerical & Administrative Arts, Entertainment & Gaming
Executive Assistant, Ad Sales
The Ad Sales team seeks an Assistant to support 2 VPs. The ideal candidate will have previous experience -internships and/ or admin role--within a media company. The Assistant is an important member of the team. You will have a passion for media and advertising as well as fascination and interest in how the strategy team impacts our business. The Assistant will represent the team to present and future clients. Professionalism, attention to detail and accuracy, ability to remain calm under pressure and reliability are key skills. The Assistant will have the ability to handle confidential documents and strong prioritization skills.
Primary responsibilities:
Assist with PowerPoint presentations-intermediate experience necessary- Excellent attention to detail, ability to embed animation and charts. Proofread and maintain consistent formatting as many presentations will go to very senior level executives.
Work with Spike and MTV2 marketing teams to customize sports marketing decks for ad sales use. Interaction with ad sales team will be a key part of the job as you will be the tracking the sports decks distributed to sales.
Assist with Excel documents - intermediate experience necessary.
Help to track Ad Sales progress and projections. These documents will go to very senior level executives and attention to detail and accuracy is extremely important.
Work with the traffic department to track inventory and offer recap packages for specific sports shows airing on Spike TV and MTV2.
Assist with managing the VPs calendars; as you become familiar with how they work you will assist in prioritizing meetings and be able to help with time management.
Assist with managing the VPs' travel arrangements and T&E reporting.
Communicate with other EA's to arrange meetings and share information.
Draft memos to executives.
Professionally represent the business to current and future clients and learn the internal workings of the company (who to go to for what).
Create and maintain the Viacom Media Networks Sports Red Alerts documents which are distributed weekly to the ad sales teams. Present the Sports Red Alert documents in the weekly ad sales meetings.
Manage ticket request and distribution for Viacom Media Network Sports events.
