Project Coordinator

Project Coordinator

Project Coordinator
Burlington, Massachusetts, USA

DNV KEMA Energy & Sustainability is committed to driving the global transition toward a safe, reliable, efficient, and clean energy future. With a heritage of nearly 150 years, we specialize in providing world-class, innovative solutions in the fields of business and technical consultancy, testing, inspections & certification, risk management, and verification. As an objective and impartial knowledge-based company, we advise and support organizations along the energy value chain: producers, suppliers & end-users of energy, equipment manufacturers, as well as government bodies, corporations and non-governmental organizations. DNV KEMA Energy & Sustainability is part of DNV, a global provider of services for managing risk with more than 10,000 employees in over 100 countries.

Location and team

DNV KEMA's Sustainable Use Consulting group is seeking project coordination support from an individual with strong interpersonal and organizational skills to work in DNV KEMA's Burlington, MA office.

Tasks may include

Assist multiple project managers with day-to-day operational responsibilities on multiple projects, while ensuring adherence to corporate protocols. For example:

• Act as a liaison between project managers and other corporate departments, including Legal, Accounting, HR, Marketing, and IT
• Support project start-up activities by coordinating with corporate departments to establish projects in the accounting system, execute and file contractual documents, and set up necessary data storage procedures
• Support project kickoff activities, both internal and client facing including sheduling meetings, creating project templates in MS Word, MS Excel, and MS PowerPoint, and communicating project information
• Provide project execution and control support to project managers including:
  • Assist with status reporting and invoicing activities by: reviewing time, expense and accounting reports, reviewing subcontractor invoices, maintaining budget tracking information, and preparing invoices according to corporate and client specifications.
  • Track outstanding project receivables and assist project managers to research and resolve issues related to payment of invoices.
  • Enter project-related data into corporate accounting and project management systems (e.g., Oracle, MS SharePoint).
  • Track execution of work plans, including tracking project deliverable dates and issuing reminders to team members
  • Assist facilitation of team and client meetings, including agendas, minutes, and action items

What we're asking

• Associates Degree in Business or related discipline; Bachelors Degree preferred
• 3+ years experience in project coordination in a high-volume, time-sensitive environment
• Knowledge of basic accounting and budgeting principles and ability to apply principles to project administration
• Advanced Microsoft Office 2003-07 Excel, PowerPoint and Word skills
• Experience with Oracle accounting systems, MS Project and MS SharePoint preferred
• Excellent written and verbal English communications skills
• Demonstrated ability to multi-task effectively and to manage competing priorities
• Excellent organizational and interpersonal skills and superb attention to detail
• Ability to take direction from multiple people and perform highly varied tasks
• Willingness and ability to drive to the Portland, ME and Middletown, CT offices once a month (daytrip). Mileage is reimbursed.

This is a US-based position; applicants must be fully authorized to work in the U.S.

What we're offering
DNV KEMA Energy & Sustainability offers a congenial working environment, competitive salaries, and an exceptional benefits package.

DNV KEMA Energy & Sustainability is an equal opportunity employer.

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