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For your reference, we have included the original job posting below.
Executive Assistant Job
Job Number:
25789296
Company Name:
Thomson Reuters
Job Location:
North Quincy, MA US
Job Category:
Clerical & Administrative
Executive Assistant Job
Executive Assistant (ADM00003399)
Executive Assistant-ADM00003399
Description
Thomson Reuters is the leading source of intelligent information for the world's businesses and professionals, providing customers with competitive advantage. Intelligent information is a unique synthesis of human intelligence, industry expertise and innovative technology that provides decision-makers with the knowledge to act, enabling them to make better decisions faster. Through its more than 50,000 people across 93 countries, Thomson Reuters delivers this must-have insight to the financial, legal, tax and accounting, scientific, healthcare and media markets, and is powered by the world's most trusted news organization. More information about Thomson Reuters and its financial performance can be found on Executive Assistant will be responsible for delivering a high standard of administrative support to the global IT department and the VP of Product Development. This position will use excellent interpersonal and relationship-building skills and a solutions-oriented approach to support and address the business needs of the team. A successful candidate will show the initiative to anticipate and resolve conflicts as they arise and prioritize issues. In partnership with senior leadership, the Executive Assistant will build and foster a positive company and office culture.
Responsibilities:
* Calendar management, including extensive meeting coordination, both internally and with executives and assistants throughout TR / at other firms, and across time zones. * Assist in preparing presentations, i.e., presentation formatting and display, charting, exceptional proofreading skills and the demonstrated ability to consistently produce error-free work products. * Prepare first drafts of monthly status reports and monthly system operational reports. * Prepare first drafts of monthly department financial reports. * Assist project management office in preparing standard IT project reports. * Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner. * Extensive international and domestic travel arrangements. * Must be a team player, providing cross support to other executives and executive assistants as needed. * Proactive problem resolution and ability to work independently * Proven ability to prioritize his/her own work and work independently with minimal supervision. * Flexibility and reliability around unpredictable time constraints and schedule changes. * Ability and wiliness to work overtime when needed. * Proven ability to work with sensitive and confidential materials. * Ability to assist in development of less experienced support staff, a plus. * Basic administrative duties, such as completing and submitting expense reports, filing, maintaining supply cabinets, making catering arrangements for meetings, and arranging car service.
Qualifications
* 5-7 years experience managing at senior director level or above. * Advanced knowledge of Microsoft Outlook. * Advanced knowledge of Microsoft Office: PowerPoint, Excel and Word. * Solid internet researching skills and active curiosity to look into new web tools and services. * Basic understanding of financial expense reporting. * Strong ability to build relationships throughout an organization. * Takes pride in work, exhibiting accuracy and attention to detail. * Extreme eagerness to learn the business. * Polished and professional appearance. * Ability to work with strong personalities. * Ability to anticipate needs and pro-actively address them with little to no supervision or prompting. * Excellent interpersonal skills. * Well organized work style. * Proven ability and willingness to learn new office software applications and to share knowledge quickly and easily (e.g. expense reporting, purchasing, Sharepoint, intranets, new releases of MS Offices, new diagramming software packages).
Thomson Reuters employees take pride in providing our customers around the world with information that is timely, accurate, unbiased and trusted. We have a profound respect for the professions and customers we serve and define our success in terms of their success. Our work environment is dynamic, innovative and entrepreneurial. We have a result-oriented culture that demands excellence, agility, and the desire to move quickly and precisely to seize opportunities. Our environment is both challenging and supportive - we give employees the opportunity to develop their skills and do their best work.
Thomson Reuters values diversity of culture and thought and seeks talented, qualified employees in all its operations around the world regardless of race, gender, national origin, religion, sexual orientation, disability, age or any other protected classification under country or local law.
Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer.
According to the U.S. Citizenship and Immigration Services (USCIS), the H-1B visa cap has been met for the fiscal year 2010 (October 1, 2009-September 30, 2010.)
