Executive Assistant

Executive Assistant

Job Number 1451664
Business GE Corporate
Business Segment Corporate Legal
About Us We are GE. We're a global infrastructure, finance and media company taking on the world's toughest challenges. And we are taking the strengths that have made us an industry leader and putting them to work in service of a new era of global business, with a focus on the world and the people we share it with. Through initiatives like ecomagination and healthymagination, we are developing the next generation of products and services to improve the way we use resources, impact our communities and care for each other. Join GE and you'll discover a career opportunity of incredible diversity - across disciplines and around the globe. No other company invests in the development, training and advancement of its employees the way we do, because we believe it is our innovative thinking that is our strength, and that strength is what enables GE to make a positive impact on tomorrow, today. From jet engines to power generation, financial services to water processing, and medical imaging to turning imaginative ideas into leading products and services.

GE is imagination at work
Posted Position Title Executive Assistant
Career Level Experienced
Function Legal
Function Segment Administration and Support
Location Canada
U.S. State, China or Canada Provinces Ontario
City Mississauga
Postal Code L5N 5P9
Relocation Assistance Yes
Role Summary/Purpose To provide full administrative support to a senior executive and his team.
Essential Responsibilities
* Responsible for all correspondence originating to and from the department

* Maintain schedules/calendars and arrange travel

* Scheduling and coordinating meetings, conference calls and special events

* Address incoming inquiries and correspondence, prioritizing, redirecting and responding appropriately

* Drafting of general correspondence, memorandums, and other legal documentation, formatting contracts and preparing presentation materials

* Processing invoices using the SSS payment system and manage computerized system of tracking the invoices

* Organization and management of all files using internal filing and billing system

* Prepare expense reports

* Maintain a diary/bring forward system and follow-up on outstanding matters

* General Administrative duties, including ordering supplies, maintaining the photocopier machine and monitoring incoming calls
Qualifications/Requirements
* Strong organizational skills and ability to multi-task

* Computer Literate, strong knowledge of Microsoft Office (Word, Outlook, Excel and PowerPoint)

* Excellent word processing and e-mail skills

* Excellent oral and written communication skills

* Strong problem solving skills

* Resourceful, energetic and self-confident in dealings with others

* Strong initiative, positive attitude and work ethic

* Team player

* High level of confidentiality and professionalism

* Works well under pressure and within time constraints/deadlines

* Experience as a Senior Administrative Assistant or Executive Assistant with full knowledge of office procedures