OFFICE MANAGER / BOOKKEEPER/ HUMAN RESOURCES

OFFICE MANAGER / BOOKKEEPER/ HUMAN RESOURCES

FULL CHARGE BOOKKEEPING / HUMAN RESOURCES /ADMINISTRATATION - NEEDS TO BE BILINGUAL (ENGLISH/SPANISH) -



This is a FULL TIME POSITION very demanding position which regards an applicant who can devote the time required with the addtional hours.



High-end residential/commercial mid-size custom cabinet prestigious, locally owned manufacturer. We work with the most discriminating homebuilders, clients, designers & architects in Austin & the surrounding area. Our business is geared towards the High-end Residential and Commercial markets with particular emphasis on efficient manufacturing drawings for both the clients and manufacturing.



Looking for Mature, Honest, Dedicated, Pleasant, and Strong Individual for a permanent position that is experienced personal. The candidate must be polished, energetic, flexible outgoing professional with a "Can Do" attitude who will be an employee who participates in the practice that by taking care of the Company; the Company will then generously take care of the employee



MUST BE PLEASANT AND KIND WITH A GOOD SENSE OF HUMOR, WELL -GROOM , HONEST AND HONORABLE, DEDICATED, STRONG INDIVIDUAL



INTUIT QUICKBOOKS ENTERPRISE SOLUTIONS - MANUFACTURING & CONTRACTOR EDIITON ********PROFICIENT********



Very Demanding Full Time Permanent Position Monday - Friday 7:30 am - 5:30 pm with ocassional Saturdays until the books are corrected





********* Do not apply unless you have the following experience " No exceptions************



Requirements: - SKILLS AND EXPERIENCE



• Proficient in QuickBooks Enterprise Solutions - Manufacturing & Contractor Edition - Experience working with QuickBooks Enterprise Manufacturing and Wholesale is mandatory. QuickBooks certification is preferred. --



• Experience working with Microsoft Office Suite

• Strong Microsoft Excel skills



• 5+ years of Bookkeeping /Human Resources experience

• Experience with Manufacturing/Construction progress billings



• English / Spanish- Bilingual - both written and oral



• Have a Bachelor's Degree in Accounting

• 3-5 years of recent professional accounting experience

• Possess a strong understanding of accounting principles

• Excellent general ledger accounting experience including multi-company consolidations

• Possess strong analytical and problem solving skills



• Ability to look out for the Company - BE A TEAM PLAYER

• Strong Organizational Skills - accuracy and an Attention to Details are a must. - Detail and Deadline Oriented

• Excellent multi-tasking skills mandatory

• Self-starter with a Strong Work Ethic

• Ability to quickly learn new tasks and problem solve with limited supervision

• Strong Problem Solving Skills and the ability to work independently to find the answer to questions or resolve problems



• Excellent Time-Management

• Great attention to details, accuracy, and appearance of work

• Ability to handle multiple projects simultaneously



• Excellent communication and organizational skills

• Strong written and verbal communication skills - Ability to effectively communicate



• Positive, Pleasant, Easy going, fun-loving attitude

• Professionalism and confidentiality are essential




Requirements:

DUTIES AND RESPONSIBILITIES



Bookkeeping



• Maintain the books of the company including accounts payable, accounts receivable, expense management, and account reconciliation.

• Accounts Payable - PO reconciliation, entering and paying bills

• Accounts Receivable

• Bank daily reconciliation

• Month End Close

• Close and audit the books at the end of each month & generate financial statements

• Generate financial statements for tax purposes to be given to CPA

• Generate customer invoices and project status reports.

• Invoicing and Collections

• Receipt of payments and account balance follow-up

• Process weekly payroll.

• Payroll " review hours, PTO, employee benefits, auto time clock & process paychecks

• Federal, State and Local Tax Filing - including Payroll, Sales Return, Income

• Purchasing

• Job Costing for manufacturing

• Inventory Adjustments as required

• Contract Administration

• Process customer contracts and work orders.

• Set-up new projects in project management system and track payment status.

• Close projects when they are complete and audit all invoicing.

• Reporting and Analysis

• Develop weekly cash management reports.

• Generate month-end financial statements from QuickBooks.

• Review financial results with management weekly and monthly.

• Office Management - Administrative duties

• Handle routine office administration tasks i.e. ordering office supplies & equipment.

• File, organize, and manage customer contract files.

• Suggest areas for process improvement & cost savings.

• Assist President and Vice President with other administrative tasks as assigned.

• Human Resources - Human Resources Certified - a plus

• Experience with Commercial Insurance

• General Liability

• Workman's Compensation

• Group Health Insurance

• COBRA

• 401 K

• Training documentation

• OSHA Requirements

• Notary



******* Will not give consideration to any candidate who does not answer the following questions - Please your answering the following qualifying questions along with your resume before the scheduling of any interviews..*******





1. Do you have a Bachelor's Degree in Accounting?



2. Do you have 3-5 years of recent professional accounting experience?



3. Do you possess a strong understanding of accounting Principles?



4. Are you a US citizen?



5. QuickBooks - what year and version?



6. Have you processed payroll with time sheets in QuickBooks?



7. Have you done estimates in QuickBooks and converted it into Invoices?



8. Have you done job costing in QuickBooks?



9. Have you worked in WIP - Work In Progress?



10. Have you been responsible for maintain cash?



11. Are you computers proficient?



12. How did you process A/P and A/R through the process?



13. Have recon bank balances in QuickBooks and keeping cash/books up to date?



14. Have you been involved with Purchasing - relieving inventory from Chart of Accounts?



15. Have you monitored contracts - both vendor and customer - due dates and term completions?



16. Have you reconciled outstanding A/P accounts?



17. Have you been responsible for inventory? - Being able to speak to the other departments when there is an issue.



18. Are you English/Spanish Bilingual- do you speak, read and write Spanish?



19. Have you dealt with the phone system when staff changing occurs?



20. Do you have any restrict on your time (this is a very demanding position, therefore requires addition hours including weekends and evenings) ?



21. When would you be available for employment?





We offer a competitive benefit package - includes Health and Dental, 401(k), and Paid Time Off