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For your reference, we have included the original job posting below.
Office Manager / Bookkeeper
Job Number:
41972155
Company Name:
Univa Corporation
Job Location:
Markham, ON CA
Job Category:
Accounting & Finance
Salary:
To be Determined
Office Manager / Bookkeeper
Position Framework
The Office Manager/Bookkeeper will bring to this position a commitment to working within a distributed office environment in supporting the CEO, VP of Sales and Marketing and the CFO. The Office Manager/Bookkeeper is responsible for the overall coordination of executive, sales operations, administrative and financial management functions.
Reporting to the CEO, the following are key responsibilities. In addition, the candidate should be willing to assume further responsibilities as they arise from time to time.
Key Operations and Administrative Responsibilities
Support Sales forecasting, planning and customer management Implement a system for customer and employee on boarding Create and maintain an efficient filing system for all administrative and financial documents including but not limited to customer and vendor files. Track company travel and actively manage travel budget Track office supply inventory and approves supply orders Coordinate the effective operation and upkeep of all aspects of the operations and offices, including human resource issues, equipment and services. Serves as the go-to for internal and external office inquiries Consult with the CEO on other ad hoc office assignments.
Key Financial Management Responsibilities
Maintain accurate records of all financial transactions in Quickbooks or similar small business financial software including Invoicing, Accounts Payable, Receivables and Journal Entries. Assist in the preparation of department budgets and expenses Update sales operations and management databases with proper account status. Maintain copies of all contracts entered into by the company involving the receipt or expenditure of monies. Maintain and provide weekly cash updates to CEO. Issue cheques on a regular basis in payment of due obligations Prepare and make regular bank deposits, transfers Maintain all payroll and vacation records, run the payroll and prepare remittances Prepare HST reports on forms provided by Revenue Canada Assist in the preparation of monthly financial statements and prepare the necessary account reconciliations Assist the CFO in matters relating to ad hoc and routine financial and administrative operations of the company.
Key Skills
Excellent oral and written communication skills Detail oriented and works with a high degree of accuracy Highly organized and flexible Good understanding and working knowledge of accounting concepts such as deferred revenue, accruals, amortization and prepaid expenses Ability to multitask and meet changing deadlines Must be self directed and able to complete projects with limited supervision Maintains staff confidentiality Working knowledge of small business financial software, and MS Office Suite of products.
