Operations Assistant

Operations Assistant

Requisition Number: 211
Job Title: Operations Assistant
Job Category: Administrative Support

City: Oklahoma City

State / Province: Oklahoma


Posting Information
Company Info for External Posting:
Maxum Petroleumis on course to becoming the largest independent energy logistics company in the country based on gallons of refined fuel and lubricants sold and we are looking for enthusiastic, capable, and dependable team members to help us grow. As a member of the Maxum team, you will enable us to provide our customers a broad array of value-added services while you sharpen your skills and grow your career.
Join our talented and diverse team of over 1300 employees across the US and Panama in important roles such as commercial driver, warehouse operator, inventory specialist, and key functions such as sales & marketing, operations, customer service, dispatch, Information technology, accounting and human resources. There is no shortage of opportunities to learn, grow and contribute while you fuel your growth and our success.
We currently have the following opening:
External Job Description:
Operations Assistant
Purpose: The OperationsAssistant provides support for warehouse and logistics operations especially as it relates to purchasing/procurement. The role requires strong customer service focus, collaborative communications and relationship business acumen. Key elements to job role are continuous purchase cost reductions, placing approved orders with authorized vendors, monitoring Purchase Card (P-Card) and Fleet Card programs, and maintaining accurate purchase order information in the SAP system.Key Responsibilities
* Operational projects– Collaborates with Logistics & Operations departments including field personnel to establish, track and document operations projects and activities ensuring corporate purchasing and budgetary policies (including approvals) are adhered to.
* Operational purchasing/procurement –coordinates order/approvals of a variety of items relating to Non-Inventory/Non-Resale, MRO expenses including, General/Industrial parts, materials, and services including equipment, truck, and trailer preventive maintenance, repairs, and parts. PO receipt/PO closure monitoring, and potential fraud situation auditing.
* SAP Purchase Orders -Issues SAP purchase orders for approved requests, tracks deliveries, receipts and PO closure in the system. If required maintains information in Excel and/or Access for designated purchases. May call in orders, fax or forward confirming written purchase orders with accurate record SAP system. Provide support to Accounts Payable for invoice 3-way reconciliation related to order details and operational delivery receipts. Validates account coding so charges are assigned to the correct accounts. Education/Experience Required:

Education
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High school diploma or GED with related business or vocational training desired
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Business Associates degree or equivalent experience preferred.
Experience
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Two to three years of warehouse, accounts payable or operational experience relating to supplying materials, supplies and services.
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Knowledge of Maxum Petroleum operations preferred.
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Demonstrated ability to interacting with operations personnel and detailed requirements, follow-up work in order to accomplish the purchasing process, and completion through the invoice payment.
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SAP software core applications, queries, and procurement processes.
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Proficiency in MS Office and knowledgeable in the use of Excel and Access.
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Able to work independently and make process and/or customer service decisions.
* Able to communicate effectively, both in person and on the telephone.

Maxum Petroleum is an Equal Opportunity Employer. All applicants will be considered without regard to race, color, religion, gender, national origin, sexual orientation, age, marital status, medical condition, disability or any other legally protected status.