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Maintain day-to-day operations of the office including responding to inquiries from IGF membership (125 members), responding to general IGF inquiries, and other IGF projects including: Respond to daily IGF general e-mail Compile and send all IGF mailings (postal and electronic) Compile and send IGF Manuals, if needed; post Manuals on IGF website Assist with editing of IGF Record Book; mail Record Books and Team Photos USA Team Manager for the WATC; coordinate Delegate and Supporter activities Assist with updates to IGF web site and WATC InfoPortal page Budget, order, and ship all supplies, mementos, and equipment for WATC and USA Teams (including Customs work) Forward all forms for WATC Team Entries and WATC Delegations to IGF Members; maintain database with all replies and anti-doping acknowledgement forms Process WATC entries, including payment tracking Maintain all IGF membership information and correspondence for new applicants General work in Championship/Rules Office and organization of all aspects of Team Registration at WATC Organize remote meetings (meeting space, conference call information) as needed
Provide general administrative support to Director, U.S Women's Open and U.S. Amateur including, but not limited to: Handling general correspondence Mailings Meeting preparation and execution Assist with collecting and organizing amateur (men's and junior) tournament result information for International Team Selection Committee use
Knowledge, Education, Skills & Abilities:
Advanced knowledge of all Microsoft Office suite programs including: Microsoft Outlook Microsoft Access - creating reports, running mail merges from tables and/or queries Windows Explorer - organizing and maintaining folders and files Microsoft Word - Using track changes feature, use of templates, formatting techniques, etc. Able to create, edit, and combine documents from Word into .pdf files using Adobe Acrobat Professional PowerPoint - Build, edit and organize PowerPoint presentations
Able to manage multiple platforms of interface in meetings and correspondence
Demonstrated ability to handle and prioritize multiple assignments or projects simultaneously
Excellent organizational skills
Demonstrated attention to detail and ability to accurately send correspondence and create documents
Able to work independently without direction, in absence of supervisors who travel frequently
Excellent telephone skills very diplomatic, friendly and personable
Strong interpersonal skills cooperation, communication and reliability
Knowledge of game of golf helpful
Foreign language skills helpful
Some travel required: 1 week international (odd-numbered years), 3 consecutive weeks international (even-numbered years); other (domestic) championship travel as assigned
