Part-Time Human Resources Assistant
ESSENTIAL FUNCTIONS AND BASIC DUTIES:
1. Assumes responsibility for effectively recording, maintaining, and reporting human resource information.
a. Oversees the human resource database (ADP). Ensures that system records are accurately recorded and cross-checked.
b. Enters new hire information in the human resource system database.
c. Tracks and resolves problems and checks system operations as scheduled.
d. Ensures IRCA compliance through HR database.
e. Processes employment verification forms.
f. Prepares recruitment lists and job postings.
2. Assumes responsibility for the accurate and timely performance of payroll functions.
a. Computes and records payroll data as scheduled.
b. Provides payroll information regarding merit increases to managers as requested.
3. Assumes responsibility for establishing and maintaining professional working relations with applicants, visitors, callers, and business professionals.
a. Receives and screens visitors and telephone calls.
b. Receives and tracks employment applications.
c. Assists with questions and problems courteously and promptly.
d. Obtains and conveys information as needed.
e. Maintains and projects the Company’s professional reputation.
4. Assumes responsibility for establishing and maintaining effective communication, coordination, and working relations with Company personnel and with management.
a. Assists in training new employees. Supports Department personnel as needed.
b. Coordinates with related departments as required. Answers questions and provides assistance.
c. Attends and participates in meetings as required.
5. Assumes responsibility for related duties as required or assigned.
a. Ensures that work area is clean, secure, and well maintained.
b. Types memos and letters as requested.
c. Stays well informed regarding human resource developments.
d. Performs miscellaneous clerical functions and special projects as assigned.
PERFORMANCE MEASUREMENTS:
1. The human resource information system functions smoothly. Personnel data and statistics are efficiently recorded, stored, and retrieved as appropriate.
2. Reporting functions are completed accurately and timely, and in accordance with established policies and federal and state regulations.
3. Payroll functions are completed in accordance with established policies and procedures. Errors or discrepancies are promptly discovered and resolved.
4. Visitors and telephone calls are courteously and professionally received or referred. Good public relations exist with outside contacts.
5. Effective working relations exist with Company personnel. Management is appropriately informed.
6. The Company’s professional reputation is maintained.
Requirements:
EDUCATION/CERTIFICATION: High school graduate or equivalent.
Additional related training preferred.
REQUIRED KNOWLEDGE:
- Basic understanding of human resource functions.
- Knowledge of all related computer applications.
- Understanding of human resource reporting and recordkeeping requirements.
EXPERIENCE REQUIRED:
- At least one year of related experience.
- Bi-lingual in English and Spanish for both speaking and writing.
SKILLS/ABILITIES:
- Well organized.
- Accurate and attentive to detail.
- Excellent communications and public relations abilities.
- Strong typing and computer application skills.
- Ability to assist and support others.
- Able to operate telephone, PC, copier, and other basic business machines.
PHYSICAL ACTIVITIES AND REQUIRMENTS OF THIS POSITION:
- Sedentary work; sitting most of the time. Exerts up to 30 lbs of force occasionally for office supplies and equipment.
