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For your reference, we have included the original job posting below.
Personal Assistant Job
Job Number:
25264629
Company Name:
American Express
Job Location:
New South Wales, AU
Job Category:
Clerical & Administrative
Personal Assistant Job
Job Posting Title: Personal Assistant AutoReqId: 128886BR
Responsibilities:
This role exists to provide timely and accurate personal administration assistant services and general administration services to the management team, based in Sydney.
You will be responsible for diary and travel management, meeting preparation, managing the department's training and leave databases, coordinating and reconciling expenses, creating PowerPoint presentations and getting involved with adhoc project work.
Key responsibilities include:
Responsible for overall calendar management including scheduling internal & external meetings and conference calls, Screen e-mails, particularly when out of office, and alert of any urgent actions, Develop good working relationships with internal and external stakeholders and their assistants. Coordinate and pull together weekly/monthly reports, Coordinate training/conference venues and appropriate support. Organize end to end travel arrangements and take complete responsibility for expense management including submission of claims & TEVs and reconciliation's of Corporate Card statements. Manage internal communication. Support employee satisfaction initiatives Monitor department supplies and raise stationery orders, process purchase orders and cheque requests when required. Perform secretarial duties and any ad hoc duties.
Required Qualifications:
Qualifications & Experience
Adaptable and responsive to changing/competing requirements and priorities Highly developed communication skills written/verbal Strong organizational skills and time management skills Ability to work well under pressure without supervision Able to maintain confidentiality of company data and personnel/sensitive issues High degree of accuracy and attention to detail in dealing with all routine tasks Strong team work/support Interpersonal skills
Strong knowledge of software applications
Excel PowerPoint Word Peoplesoft Expense database Lotus Notes Technology change request system
