Project Coordinator

Project Coordinator

Works with internal and external parties to organize the various components needed to initiate, run and conclude major projects. Duties include coordinating schedules and activities, tracking project progress and results, and performance of additional assignments and responsibilities as assumed or requested by Project Manager or PMG Management. Requires excellent verbal and written communication skills.



Responsibilities:
Update project plan estimates, dates, resources, and milestones with information from PM and other project team members
Perform weekly update of the key project artifacts (project schedule/timeline, status report)
Assist in maintenance of change management log, issues list, and risk list
Assist in regular evaluation of workflow and data flow processes and in making improvements
Coordinate the gathering of pertinent project documentation, including pre-implementation and post-implementation audit documents and application support transition
Coordinate the fulfillment of pre-implementation and post-implementation recommendations from internal and external audit teams to ensure project compliance
Review project time sheets (internal and contractor) to identify and remedy discrepancies
Review project expenses against project budget to identify and remedy any non-approved charges
Update/maintain Team Calendar on Project Workspaces
Facilitate Root Cause and Problem Statement sessions
Monitor JIRA Task Board to ensure that team members are updating tasks for each Sprint
Run scrum (daily stand-up) in Project Manager's absence - engage team members, follow up on blockers, note action items
Capture, communicate and follow up on meeting Action Items / review overdue actions or issues and contact team members to update
Assist with on-boarding of new team members / grant requests for hardware and system access for existing team members and contractors. This may include requests for hardware, security badges, etc, and high level training / overviews of software tools such as Planview, JIRA, Sharepoint, etc.
Coordination of User Acceptance Testing and assisting in testing efforts
Partner with PM and other project team members to ensure standard processes (Solution Life Cycle) are followed
Respond to general inquiries and requests for information related to PMG and projects
Schedule, prepare for / facilitate meetings and events as required. This may involve coordination of larger meetings, reserving rooms / venues, resources, refreshments, etc.