Purchasing/Inventory Control Clerk

Purchasing/Inventory Control Clerk

Job Title:             Purchasing/Inventory Control Clerk

Job Level:            5

Department:      Purchasing

Reports To:         INVENTORY CONTROL MANAGER

ESSENTIAL DUTIES:

• Plans and orders critical raw materials using a customized MRP system in accordance with supplier selections and instructions
  
• Develop solutions that leverage the Company’s volume, systems, and partnerships while providing consistently high levels of customer service in a cost-effective manner
  
• Able to communicate with vendors and technical resources
  
• Must be able to work in a schedule-driven environment. Timing is a critical function.
  
• Must be able to manage budgets and avoid delay costs including shipping
  
• Develop relationships with vendors and/or contractors.
  
• Must be able to control costs, manage change, and review schedules
  
• Specifications and inquiry preparation, purchasing, expediting, bid analysis, and invoice auditing for raw materials.
  
• Use Standard purchasing forms, including bid requests, material requisitions, purchase orders, logs, reports, trending.
  
• Oversee raw material replenishment system (Kanban) that is administered on the production floor to ensure proper safety stock levels are kept and to prevent item stock outs.
  
• Analyze figures from records such as sales forecasts, orders, and production records, to obtain accurate inventory.
  
• Ensure adequate stocks of authorized cross-docked materials are maintained and timely orders for replenishment materials are placed with designated vendors.
  
• Monitor production records to ensure finish goods inventories are accurate
  
• Make recommendations on where inventory levels can be modified to lower overall inventory carrying costs
  
• Verifies clerical computations against physical count of stock and adjusts errors in computation or count, or investigates and reports reasons for discrepancies
  
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
  
• Set up of new items in inventory system
  
• Responsible for assisting with monthly inventory and reconciliation of paperwork/inventory with the accounting department (may necessitate working on off hours, Saturday or Sunday depending on month end date).
  
• Works with suppliers and production employees to eliminate waste and damage to raw materials
  
• Plans for elimination of obsolete inventory items
  
• Updates job knowledge by participating in educational opportunities.
  
• Accomplishes purchasing and organization mission by completing related results as needed.
  
• Keeps information accessible by sorting and filing documents.
  
• Perform duties as outlined in established Job Safety Analysis and National Quality Standards.
  
• Perform other duties as designated by a supervisor or manager.

EDUCATION/EXPERIENCE:

• Demonstrated ability and willingness to work safely, take initiative, multi-task, and work both independently and as a part of a team. 
  
• Must have excellent written, oral, and organizational skills and be very detail oriented.  Should be proficient in Microsoft Office Suite and have strong computer and analytical skills. 
  
• Bachelor’s degree or equivalent work experience
  
• 5 years related experience in a  lean manufacturing environment
  
• Experience with OSHA standards

PHYSICAL DEMANDS:

Must be able to sit, stand and walk for a minimum of 8 hours per day or longer in overtime situations as required. 

MENTAL DEMANDS:

Must be able to comprehend and follow work instructions.  Must be able to understand and follow verbal instructions; communicate with coworkers and management clearly and respectfully; and work in an ever-changing, fast-paced team environment.

WORK ENVIRONMENT:

Safety-focused, fast-paced manufacturing plant engaged in Lean Manufacturing/Continuous Improvement.  Work environment includes a clean and safe work area, exposure to high noise decibels, hot raw materials, fire-retardant materials, and limited chemicals.  Personal Protective Equipment is required to be worn for any hazards and is supplied by the company.