Receptionist/Administrative Assistant

Receptionist/Administrative Assistant

MMGY Global is the largest and most integrated travel marketing firm working exclusively with the premier travel, hospitality and entertainment companies of the world. Our mission is simple:   help travel companies grow revenue by motivating their customers.  We create progressive marketing strategies based on research and apply these insights to measureable brand and channel marketing plans.  We are fully integrated across every marketing channel:  website development, traditional advertising, social media, mobile, PR and digital media. 

We have an immediate position available for a Receptionist/Administrative Assistant in our Kansas City office. This is an entry level position that serves as the initial contact for all visitors and callers to the company as well as performs various administrative and clerical tasks and projects. 

The Receptionist/Administrative Assistant will spend the majority of his/her time doing the following:

Responsibilities:

• Meet and greet clients, prospective clients & all vendors/media reps


• Screening and directing phone calls to appropriate persons


• Handle all deliveries


• Handle all business travel arrangements for employees (airline, hotel and car rental)


• Pull missing timesheet reports every Monday & send out to department managers


• Maintain strike system for missing time sheet reports


• Maintaining and ordering office and shipping supplies


• Contact for vending and coffee services


• Cleanup and organize all areas of the reception area and café on a daily basis


• Sort mail in mailboxes in mailroom


• Provide all administrative back-up for UPS support


• Review American Express bill for accounting and match up any unknown travel charges with appropriate job numbers


• This position entails numerous but not limited to daily, weekly and monthly tasks that will require attention to detail.


• Provide any necessary support for client visits


• Display Welcome Screens for clients and new employees


• Hours 8:00am – 5:00pm Monday through Friday


• Provide day-to-day administrative support to upper management as assigned.

Experience Requirements:

PC computer with Microsoft Windows Vista (Microsoft Office - Word, Excel, PowerPoint, Outlook Express) and phone, verbal and written communication skills. 

• Must have a pleasant phone voice.


• Interaction skills with coworkers and clients. 


• Proofreading and attention to detail. 


• Strong organizational skills. 


• Strong ability to multi-task in a fast-paced environment.


• Self Starter and someone that wants to be part of a winning team.


• Previous reception experience preferred, but not required.