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Secretary:Perioperative Services-Days
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| Job Number: | 25619235 | | Company Name: | UMMC | | Job Location: | Baltimore, MD US | | Job Category: | Clerical & Administrative |
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Secretary:Perioperative Services-Days
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Description
Under general supervision, perform a variety of clerical and secretarial duties such as word processing of correspondence, reports, and memos, maintaining computer-based and paper files, answering and screening telephone calls, and opening and distributing mail for a department or unit in accordance with hospital and department procedures and generally accepted secretarial practices.
Secretaries perform secretarial/clerical support duties for various departments throughout the Medical System and duties vary slightly based upon the needs of the particular department. Major responsibilities are as follows:
Answers telephone, screens calls, takes messages and provides information promptly, courteously and accurately in accordance with established policies and procedures. Demonstrates Commitment to Excellence practices when answering telephone and in-person inquiries or providing information to patients, visitors and staff.
Prepares charts, tables, various reports and correspondence accurately and timely for review and approval of supervisory and/or professional staff. Proofreads typed materials, makes corrections and recommends changes.
Assists in maintaining expense accounts, petty cash or other financial information. Reviews and verifies statistical and other reports for completeness, propriety, adequacy and accuracy of computation prior to distribution or use.
Performs data gathering/information retrieval activities, compiles or otherwise assembles into usable format for use by the supervisor; prepares memoranda and/or summaries of data as needed.
Maintains appointment books for meetings, patients, travel, and arranges appointments, interviews and meetings for supervisor and/or department staff as requested. Assists with the preparation of materials, agendas, notes, handouts, and various materials.
Maintains various department manual and computerized files in accordance with department procedures or the Joint Commission recordkeeping requirements. Assists other clerical, professional and management staff in setting up office recordkeeping systems.
Performs various human resources and payroll processing functions such as entering on-call schedules, tracking submission of employee evaluations, resolving payroll issues as directed by manager, data entry into time keeping system for approval by manager.
Orders office and/or clinical supplies as requested. Assists in care and maintenance of department office equipment.
May transcribe minutes, and various other documents as requested in some areas.
Opens, sorts and distributes incoming and outgoing mail as needed; prioritizes mail for immediate supervisor as appropriate.
May give routine assignments to and/or assist in overseeing the general work activities of lower level clerical staff as directed by the supervisor.
High School Diploma or equivalent is required. Training in secretarial science is preferred.
A minimum of two (2) years general clerical experience including typing duties in a business, professional office or health care environment, or equivalent, is required.
Knowledge of personal computer, word processing and spreadsheet software, and use of typical office equipment required. Familiarity with medical terminology and knowledge of spreadsheet software is preferred for some areas. Filing, organizing and proper English usage skills are required.
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