Senior Administrative Aide
Make a Difference Senior Administrative Aide Parsons offers the stability and recognition of an industry leader coupled with an entrepreneurial spirit. We deliver landmark commercial infrastructure that supports global initiatives in energy, power, renewables, environmental, healthcare, education, communications and capital improvement programs. We are hiring colleagues with a ""can do"" mindset. If you thrive in a high energy environment and on professional challenges, let's get started! Parsons delivers safer, healthier and more sustainable communities.
POSITION OVERVIEW :
Under general supervision, performs various administrative, clerical, data collection, data entry, and report writing tasks specific to assigned project or work group. Assignments require a working knowledge of standard Company processes and proficiency in utilizing related PC software.
SPECIFIC RESPONSIBILITIES :
Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative-style word processing. May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.
Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.
Originates correspondence and reports not requiring the personal attention of immediate supervisor. Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce a comparative report of actual expenditures against budget as directed.
May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.
May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
Performs other responsibilities associated with this position as may be appropriate.
Qualifications: PREFERRED EDUCATION/EXPERIENCE:
High school diploma (or equivalent) and 3-5 years of relevant work experience.
SKILLS/COMPETENCIES :
Good business English and general office practice skills are required. Additionally, a demonstrated proficiency in keyboard skills, as well as a proficiency in MS Windows and related word processing, spreadsheet, and database software, is required.
Parsons offers an ethical, challenging, diverse, rewarding and fun work experience where enthusiastic, responsible people use their energy, talent and dedication to make a difference in the world.
We provide career growth and development, a competitive compensation and benefits package which includes medical, dental, vision, and life insurance; tuition reimbursement program; credit union membership; Employee Stock Ownership Plan and a 401(k) plan. Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. M/W/D/V.
Founded in 1944, Parsons, an engineering, construction, technical, and management services firm with revenues of $2.7 billion in 2010, is 100% owned by the Employee Stock Ownership Trust. We conquer the toughest logistical challenges and deliver design/design-build, program/construction management, professional services, and innovative alternative delivery solutions to private industrial customers worldwide as well as to federal, regional, and local government agencies. Parsons is a leader in many diversified markets with a focus on infrastructure, environmental, and defense/security. Currently, more than 10,500 Parsons' employees are engaged in more than 4,500 projects in 50 states and 24 countries. These dedicated workers speak 72 languages collectively, and hold more than 7,900 college degrees and professional registrations. Parsons' employees continue to go anywhere in the world, meet every technical and management challenge, and persevere until the job is done.
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