Administrative Assistant II

Administrative Assistant II

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S05412P

Position Title Administrative Assistant II

Department Chemistry

Location Arlington

Job Family Administrative Support

Position Status Full-time

Work Hours Standard

Work Schedule

Monday - Friday, 8:00 a.m. - 5:00 p.m.

Open to External and Internal

Salary Salary is commensurate based on qualifications and relevant experience, up to $43,000

Duration Funding expected to continue

Pay Basis Monthly

Benefits Eligible Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

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University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at ~~~ . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

The successful candidate will be responsible for overseeing and processing all travel within the of Chemistry and Biochemistry. They will create content for social media and the departmental website. They will also assist in the promotion, recruiting, and maintenance of our graduate program, alongside our Graduate Program Coordinator

Essential Duties and Responsibilities

• Process travel for the faculty, staff, students, of the Department of Chemistry, and the visitors to the Department of Chemistry. Including but not limited to:

• creating travel requests, booking flight and hotel arrangements, processing travel expenses after travel has occurred.

• Seminar program coordination - correspond with visitors to the department that travel to present research seminars for our graduate seminar course that is open to the public.

• Arrange flight and hotel for seminar speakers, assist with their onsite schedule, and other duties as assigned.

• Create content for social media, plan and execute social media campaigns to promote department, view and update website content.

• Graduate Coordination Recruiting Support.

• Assist with screening emails, answering inquiries of prospective students and current students, upload student files for new and existing students, maintain recruiting spreadsheet, attend graduate recruiting meetings.

• American Chemical Society Exams - give Graduate American Chemical Society Exams to Ph.D. students throughout the year, record scores, maintain student records of exams.

• Performs other duties as assigned.

Minimum Qualifications

• Bachelor's degree with two (2) years of experience in a related area or the equivalent experience.

• Proficient in Microsoft Word and Excel.

Preferred Qualifications

• Experience working with People Soft, MyMv, UTShare, Microsoft Office Suite.

• Good communication and interpersonal skills, ability to manage multiple projects, ability to adapt to new requirements and situations quickly.

Knowledge, Skills and Abilities

• High level of organization and knowledge about the Department and programs to effectively assist in the recruitment of new students.

• Must work closely with the Graduate Program Coordinator, and with the entire faculty in order to assure smooth operation of the student thesis committees and requisite exams, annual updates, and defenses required by the program.

• Knowledge of UT Share and the Travel and Reimbursement process.

• Knowledge of Microsoft Office, TEAMS, and social media platforms for posting content.

• Effective judgment, tact, diplomacy, and discretion required in all matters. Excellent verbal and written communication skills.

• Demonstrated effective interpersonal skills.

• Excellent customer service skills.

• Maintain strict confidentiality in all matters.

• Ability to complete all physical tasks as needed.

Other Requirements

Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to ~~~ or email ~~~ .

Posting Detail Information

Number of Vacancies 1

Open Until Filled

Minimum Number of References Required 3

Maximum Number of References Accepted

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

1. *What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?

2. No skills/Basic

3. Intermediate

4. Advanced

5. Proficient

6. *How many years of experience do you have in an administrative, secretarial or clerical role?

7. None/less than 3 years

8. 3 to 4 years

9. 5 to 6 years

10. 7 years or more

11. *What is the highest level of Education you have completed?

12. Undergraduate College/University Degree

13. Masters' Degree

14. Some credits earned toward a Doctoral degree

15. Ph.D. Degree (or other Doctorate)

Documents Needed To Apply

Required Documents

1. Resume or CV

2. Cover/Interest Letter

Optional Documents