Administrative Assistant

Administrative Assistant

PeopleReady of Jacksonville, FL is now hiring Administrative Assistants!Responsible for supporting an administrative professional to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Job duties can vary widely, not just from job to job, but from day to day at the same job.

 Apply today and you could start as soon as this week.

As a PeopleReady associate you'll benefit from:

• Connections and experience with some of the top companies in your area

• Great benefit package options

• Get matched to jobs quickly

• Competitive pay and steady schedule

• The ability to see your schedule and track your hours right from our easy-to-use app, JobStack!

Pay Rate

The pay rate for this job is $18 / hour

What you'll be doing as a Administrative Assistant:

• Provides administrative support to ensure efficient office operations.

• Maintains physical and digital filing systems.

• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.

• Responds to emails and other digital queries and correspondence.

• Manages calendars for senior staff, including making travel arrangements.

• Drafts and edits letters, reports, and other documents.

• Inputs and updates information in databases and spreadsheets.

• Prepares meeting agendas and takes meeting minutes.

• Coordinates logistics for meetings, including room setup and catering.

• Uses word processing and presentation software to create and edit documents.

• Operates and maintains office equipment, including printers, copiers, and fax machines.

• Works with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.

• Researches as requested and compiles and summarizes information for reports or presentations.

• Works closely with other administrative staff and supports other colleagues as needed.

• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.

• Ensures that deadlines are met and adapts to changing priorities.

• Presents a positive and professional image for the organization.

Available shifts

Shift Timings: All Available

Job requirements

• Digital literacy and research skills, including the ability to analyze the reliability of information

• Familiarity with standard office platforms, such as Microsoft Office

• Data management and entry skills, including the ability to maintain and improve filing systems

• Accurate record keeping

• Written communication skills

• Time management, multitasking, and flexibility

• Organizational skills

• Accuracy and attention to detail

• Supply management and inventory control

• Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, and the ability to diffuse tense situations

• Ability to work well under pressure and navigate multiple deadlines

• Proactive approach to problem-solving and process improvement

• Ability to work well independently and in collaboration with others

• Event planning and coordination

• Background check required

Ready to take control of the way you work?

Complete our application to join the PeopleReady team today.

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PeopleReady is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religious affiliation, color, national origin, gender, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other basis protected by law. We will get to know you and connect you with jobs that match your skills, experience and preferences. We work hard every single day to find jobs so each employee has opportunity and variety in their work.