Administrative Assistant

Company Description

We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible.

Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us - and will continue to allow us - to grow. The result? Inspired people, amazing designs, and projects with purpose.

Job Description

The Administrative Assistant provides routine office support in a variety of functions to an individual, team, or another group within the firm according to established guidelines. The Administrative Assistant responds to or routes inquiries from external or internal sources with standard correspondence; collects, reviews, and updates data; retrieves company records as requested; and prepares records for archiving. Other responsibilities may include greeting visitors, maintaining visitor logs, answering phone calls, and scheduling and organizing meetings, travel, and other activities.

Primary Duties and Responsibilities

• Organizes information and/or materials through various administrative activities such as filing, making copies, and binding documents according to the firm's standards.

• Communicates and meets deadlines for timely completion of administrative tasks.

• Assists in scheduling and coordinating meetings.

• Assists in preparing materials for internal and external use.

• Responds to and routes inquiries from internal and external sources with standard correspondence and documentation.

• Assists in collecting, reviewing, and updating data to ensure accurate recordkeeping.

• Runs errands related to administrative needs.

• May maintain information systems such as project files, contact lists, and team schedules.

• Will answer reception calls and prepare letters and packages for mailing and delivery services as needed.

Qualifications

You are passionate about:

• Working collaboratively with others

• Having ownership in the work you do

• Using your talents to positively affect communities

You bring to the team:

• Strong Communication Skills

• Ability to contribute and work well on a team

• Associate degree in business or a related area or some college preferred

• Proficiency in Microsoft Office Suite products

• Skills in organizing and writing and pays strong attention to details

• Develops and fosters effective professional relationships internally and externally

• Solid verbal and written communication skills

• Exhibits good interpersonal and problem-solving skills

Additional Information

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we're here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.

As an Olsson employee, you'll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you'll:

• Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)

• Engage in work that has a positive impact in communities

• Receive an excellent 401(k) match

• Participate in a wellness program promoting balanced lifestyles

• Benefit from a bonus system that rewards performance

• Have the possibility for flexible work arrangements

Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

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