Administrative Assistant

Description

We are seeking a proactive and organized Administrative Assistant to provide administrative support to our team and ensure the smooth operation of our office. The ideal candidate will be detail-oriented, possess excellent communication skills, and have the ability to multitask effectively in a fast-paced environment. This role requires a high level of professionalism, discretion, and the ability to handle confidential information with sensitivity.

Responsibilities

Administrative Support

• Manage and prioritize the daily schedule and calendar of the executive team.

• Coordinate meetings, appointments, and travel arrangements for team members.

• Prepare and distribute correspondence, memos, reports, and presentations as needed.

• Handle incoming calls, emails, and other communications, directing them to the appropriate parties and responding on behalf of the team when necessary.

• Maintain electronic and physical filing systems, ensuring accurate and organized documentation.

Office Operations

• Greet visitors, clients, and vendors in a professional and courteous manner.

• Order office supplies, equipment, and materials as needed, and maintain inventory levels.

• Oversee the maintenance of office equipment and facilities, coordinating repairs and servicing as necessary.

• Assist with the onboarding of new employees, including preparing paperwork, setting up workspaces, and facilitating orientation sessions.

Data Management

• Input and maintain data in databases, spreadsheets, and other systems accurately and efficiently.

• Generate reports, analyze data, and prepare summaries or presentations as requested.

• Assist with data entry, data validation, and data cleanup projects as needed.

Project Coordination

• Support project managers and team members in coordinating project activities, deadlines, and deliverables.

• Track project progress, update project schedules, and communicate updates to stakeholders.

• Assist with research, data collection, and analysis to support project planning and decision-making.

General Assistance

• Provide general administrative support to team members as needed, including photocopying, faxing, scanning, and filing documents.

• Assist with special projects, events, and other initiatives as assigned.

• Handle ad-hoc tasks and requests with efficiency and professionalism.

Requirements

Qualifications

• Proven experience in an administrative support role or similar position.

• Excellent organizational skills and attention to detail.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

• Ability to prioritize tasks, manage time effectively, and work independently with minimal supervision.

• Discretion and ability to handle sensitive information with confidentiality.

• Professional demeanor and positive attitude, with a customer service mindset.

• Ability to adapt to changing priorities and work well under pressure

For immediate consideration, please call/text Desiree - Recruiter ~~~

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https:///~~~/us/en/terms) .