Aston Carter • Saint Louis, MO 63112
Job #2686273079
Administrative Assistant
St. Louis, MO
o Answering phone
o Taking memos/messages
o Monitoring general voicemail box
o Filing
o Faxing
o Photocopying
Manage supplies and service of photocopier
Taking care of guests/visitors & meeting preparations
o Greeting guests
Making sure guests sign in
Need to give visitors badges
o Ordering and picking up lunch, snacks, beverages, etc
o Provide excellent hospitality to our guests/visitors
Enter and post time sheets and time books
Creation of Job Packets for the St. Louis plant
Help Purchasing Group (Mike & Adam):
o PO acknowledgement retrieval
o Run Past Due Purchase Order Report and contact vendors accordingly
o Help in sending out material quotes to vendors as required
o Run Accounts Receivable Aging Report and contact customers accordingly
o Filing of bills etc.
o Configuration control and distribution of TDP's
Managing mailing or distribution lists, such as Christmas cards
Customer service
Assisting in various daily operations
Arrange corporate events to take place outside of the work place,
Reservations
Maintain an organized filing system of paper and electronic documents
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clientele
Administrative support
At least 2 years of administrative experience
Comfortable with Microsoft Office products
Good communication skills (both written and verbal)
ERP is a plus
Sharepoint is a plus
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.
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