Robert Half • Santa Monica, CA 90407
Job #2694976042
Description
We are offering a direct hire job opportunity for an Administrative Assistant in Santa Monica, California. This role supports the accounting department of a well-known private equity firm that offers excellent career progression. The primary function of this role will be to provide comprehensive administrative support to a managing director and a corporate accounting team. This role is integral to the smooth operation of the workplace, requiring a high degree of organization, attention to detail, and proficiency in a range of administrative tasks. This is an on-site position and requires a bachelor's degree.
Deliver outstanding administrative support to the accounting team
Schedule meetings and appointments, ensuring the resolution of any scheduling conflicts
Complete detailed corporate expenses, including tracking receipts and reimbursements
Assist in monthly expense submissions in Concur, following up with employees for pending reports or modifications
Compose, format, edit, and proofread documents in collaboration with appropriate departments
Coordinate printing for presentations, proposals, and other client deliverables
Maintain office supply inventory and manage orders for office supplies and lunches
Maintain cleanliness and tidiness of conference rooms and perform other facility duties as designated
Submit and coordinate building maintenance requests
Assist with entity formation tasks, including obtaining employer identification numbers, preparing Form W-8/W-9s, and opening bank accounts
Develop an understanding of reviewing and analyzing capitalization tables, as well as basic legal documents relating to entity formation, equity issuances, and mergers and acquisitions in connection with the above tasks
Liaise with internal legal, compliance, tax accounting, investment teams and external legal counsel to obtain and provide necessary information in connection with the above tasks
Undertake special projects as assigned.
Answering Inbound Calls
Customer Service
Data Entry
Email Correspondence
Inbound Outbound Calls
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Schedule Appointments
Basic Office Skills
Requirements - Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
Experience in managing inbound and outbound calls
Proven track record in providing exceptional customer service
Ability to perform data entry tasks with high accuracy
Excellent written communication skills for email correspondence
Experience in scheduling appointments in a professional setting
Basic office skills such as filing, photocopying, and document management
Ability to handle multiple tasks and prioritize work efficiently
Excellent organizational skills and attention to detail
Strong interpersonal skills and ability to work in a team environment
High school diploma or equivalent education level
Previous experience in an administrative role is preferred
Strong problem-solving skills and ability to make decisions independently
Familiarity with office equipment such as printers, scanners, and fax machines
Ability to maintain confidentiality of sensitive information.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.
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