Administrative Assistant, TERM, Poster Core

This a Term position which will last until 12/31/2024 with the possibility of renewal through the next fiscal year. The position is 32 hours/week and requires 100% in-person work. This position does not allow for remote work.

The Poster Core Administrative Assistant will assume customer service responsibilities as part of the Vanderbilt Basic Sciences Poster Printing Core and is a key individual responsible for assisting with communication and presentation by printing posters of various sizes and formats using large format printers. Supports and performs related duties as assigned by the Printing Projects Coordinator.

Duties and Responsibilities

• Communication and presentation by printing posters of various sizes and formats with a Large Format printer

• Entering/processing orders through iLab Operation Software with VBS Poster Printing Core

• Support and perform related duties as assigned by the Printing Projects Coordinator of VBS Poster Printing Cores

• Work with other departmental staff and faculty within Vanderbilt University and Vanderbilt Medicine Center when payment numbers have issues that may arise when processing payment for poster printing.

• Ensure payments are processed through VU Cores with the appropriate workday number.

• Help with supplies, such as inks, papers, and maintenance upkeep of printers.

Qualifications

• A high school degree or its equivalent is necessary.

• Associate's degree is preferred

• At least two years of work experience is necessary.

• Strong interpersonal and communication skills and the ability to work collaboratively with a wide range of constituencies in a diverse community are strongly preferred.

• Skill in organizing resources and establishing priorities is strongly preferred.

Commitment to Equity, Diversity, and Inclusion

At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.

Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education. Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.