Administrative Assistant to CMO for Ambulatory Care

Description

Take on a key role within an award-winning health system. Provide valuable administrative support and assist with important special projects. Take your career in an exciting new direction. You can do all this and more at UCLA Health.

In this role, you'll provide administrative support to the Chief Medical Officer for Ambulatory Care (CMO-AC), ensuring that they are appropriately informed and prepared for day-to-day operations and providing support for special projects. This will involve prioritizing tasks effectively and completing work in a timely manner. You'll professionally represent the CMO-AC and Faculty Practice Group, using interpersonal skills, tact, and diplomacy to maintain professional relationships.

In this role, you will:

• Coordinate and process information, maintain a calendar, plan meetings, compose reports, etc.

• Assist with special projects as needed

• Manage documents and communication

• Maintain an electronic file system

• Prepare PowerPoint presentations

• Coordinate travel

• Provide problem resolution and meeting support

Note: Position is Fixed Hybrid and will be required to be onsite.

Salary Range: $29.94 - $47.76 HourlyQualifications

We're seeking a self-motivated, independent, detail-oriented, analytical professional with:

• Bachelor's degree in Business Administration, Healthcare Administration, or related field preferred

• Five or more years of experience supporting administrative functions at the executive level in a fast-paced environment required

• Proficiency in Microsoft Office and calendar management tools

• Exceptional writing and editing skills to prepare business correspondence, agendas, minutes, and reports quickly and accurately

• Ability to maintain confidentiality and handle sensitive information with discretion

• Ability to make travel arrangements and adhere to UC Travel & Entertainment policy

• Strong communication, interpersonal, organizational, and prioritizing skills

• Ability to use BruinBuy, Travel Express, and other web-based systems. Working knowledge of University and Medical Center Purchasing, Accounting, and Payroll Policies and Procedures preferred

UCLA Health is a world-renowned health system with four award-winning hospitals and more than 270 community clinics throughout Southern California. We're also home to the world-class medical research and clinical education capabilities of the David Geffen School of Medicine. Through the efforts of our outstanding people, we have become Los Angeles' trusted provider of exceptional, compassionate patient care. If you're looking to experience greater challenge and fulfillment in your career, you can at UCLA Health.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.