Administrative Assistant to the Vice Chairs - Pediatrics

Description

The Administrative Assistant completes day-to-day administrative tasks for assigned Vice Chairs within the Department of Pediatrics. Reporting to the Executive Assistant/Office Manager, in the Office of the Executive Chair, major responsibilities include, but are not limited to: managing calendars, scheduling meetings and coordinating events, and making travel arrangements for vice chairs related to their vice chair roles; drafting correspondence and proofreading; processing reimbursements and purchase orders; run various department metric reports as requested; sort mail, maintain inventory and order supplies for the vice chairs' offices; submit facilities work orders and other infrastructure requests such as pager, phone service or IT support. The Administrative Assistant will also complete special administrative projects as assigned by the Vice Chairs or Chair's office.

Salary Range: $28.23 - $40.44 HourlyQualifications

1. Required:

a. Demonstrated ability to maintain confidentiality.

b. Demonstrated ability to write and edit grammatically correct business correspondence and reports.

c. Experience managing complex schedules and calendars.

d. Commitment to providing world-class service to constituents.

e. Excellent interpersonal and communication skills to convey information clearly, effectively, professionally and diplomatically with faculty, staff, leadership, donors, sponsors and the community.

f. Skill in working independently and following through on assignments with minimal direction.

g. Skill in performing a variety of duties, often changing from one task to another of a different nature, and under stress of frequent interruptions and/or distractions.

h. Ability to set priorities to complete work in a timely manner; ability to adapt to frequent changes in fluctuating workload

i. Working knowledge of Microsoft Word, Excel, and PowerPoint.

j. Skill in reading, interpreting, applying and explaining policies and procedures.

1. Preferred:

a. Working knowledge of administrative and business practices and procedures in a large-scale, complex organization, preferably in a university and/or clinical environment.

b. Knowledge of general accounting terms and principles.

c. Knowledge of University policies and procedures related to purchasing.

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