Administrative Specialist II

Administrative Specialist II

• Oakland, CA

• Highland General Hospital

• Physician-Internal Medicine

• Full Time - Day

• Req #:38828-28459

• FTE:1

• Posted:April 8, 2024

Summary

SUMMARY : Under general direction, provides professional-level administrative, operational and organizational services to AHS departments. Plans and conducts a variety of studies and inquires and facilitates the implementation of a wide variety of programs and projects. Performs related duties as required.

DUTIES & ESSENTIAL JOB FUNCTIONS : NOTE: The following are the duties performed by employees in this classification, however, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.

1. Administers or coordinates the administration of personal service or consultant contracts; ensures that contract provisions are met and that appropriate approvals are received.

2. Coordinates purchasing activities; acts as liaison with Purchasing; researches capital purchases and makes recommendations; ensures that proper funds are debited and invoices approved; follows-up with vendors as required.

3. Interprets and applies a variety of policies, rules and regulations; provides information which may require tact and judgment to employees and others.

4. Maintains accurate records and files related to work performed. Makes revenue and expenditure projections for the unit's budget; compiles figures, prepares justifications and coordinates the budget development process; during the budget year, reviews expenditure reports, prepares internal reports and transfers funds as required.

5. May supervise the work of junior support staff.

6. Performs such administrative tasks as modifying policies and procedures, acting as the office automation administrator, and coordinating activities of the unit with those other departments.

7. Plans and conducts administrative or operational studies; determines information gathering processes; obtains required information for analysis; evaluates alternatives and makes recommendations; prepares reports and makes presentations.

8. Plans, oversees, reviews and personally performs a variety of administrative services in support of division, department or agency activities and functions.

9. Prepares a variety of correspondence; periodic and special reports, policies, procedures and other written materials; may access varied data bases or use information from various sources to prepare such materials.

10. Represents the division, department or agency and acts as liaison with other departments, representatives of other public and private organizations, program participants and the public; serves on a variety of committees and task forces.

11. Review a variety of documents related to the operations of the unit for conformance to program regulations and procedures; researches and make corrections as required.

12. Serves as the departmental personnel office or provides support to the personnel function; interprets rules and regulations and memoranda of understanding; may direct or coordinate payroll, training, personnel record keeping or similar functions.

MINIMUM QUALIFICATIONS :

Education: Equivalent to graduation from a four-year college or university (180 quarter units or 120 semester units) with major coursework in Business, Public Administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for- year basis.)

Minimum Experience: Equivalent to one year full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed in the AHS class of Administrative Specialist I.

Required Licenses/Certifications: CPI -Crisis Prevention Intervention Training (required for all positions at John George Psychiatric Pavilion; and certain positions in the Emergency Department).

Alameda Health System is an equal opportunity employer and does not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, gender, sex, ancestry, citizenship status, mental or physical disability, genetic information, sexual orientation, veteran status, or military background.