Assistant Project Specialist

Job Description

A large engineering firm in KC is seeking a project assistant to join their Transmission & Distribution department to assist Project Managers with the administrative/clerical work for various client projects. In this, there is room for upward mobility and training on various lateral duties. Duties Include but are not limited to -

Keep and maintain project files.

Maintain project e-mail box.

Document control - data entry

Track projects and produce monthly progress reports.

Work with specs, changes and finalizing.

Facilitate questions regarding projects and research information.

Maintain tracking system for projects.

Record minutes from Project Manager meetings.

Answer phones and direct calls.

Read and sort incoming mail.

Collect bills/invoices.

Type memos, correspondence, reports, and other documents.

Make travel arrangements.

Prepare outgoing mailings and labels, including emails and faxes.

Organize and maintain filing system.

Coordinate client or vendor lunches, including set-up and clean-up.

Reserve conference rooms; Coordinate with internal support departments.

Order and maintain supplies.

Arrange equipment maintenance or set-up.

Keep the department calendar and roster.

Occasional project assistance for managers.

Assist in Power point presentations.

Utilize Access to store and retrieve data.

Help coordinate clerical needs of special projects.

Complete weekly timecards.

Make copies of printed material.

Additional duties as assigned by supervisor to assist in the overall success of the group and company.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ~~~ .

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Skills and Requirements

3+ years professional experience within a similar or transferrable role

Bachelors Degree

If no degree or lower degree - can subsitite years of experience

Excel Experience

Basic to intermediate

Data Driven/Analytical/Automation

Proven organizational and attenttion to detail skills

Microsoft Word, Excel, Adobe/BlueBeam, PowerPoint Basic knowledge of Sharepoint and CRM tools

Experience with Cost Management Systems

Financial Experience

Previously assistant to Project Manager null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to ~~~.