Primary Purpose of Position:
Act as primary assistant to Property Accountants relating to day to day general accounting tasks such as customer/tenant billings, accounts receivable issues, accounts payable invoice processing and other customer and accounting requests, as well as assisting Property Accountants with financial and management reporting requirements.
Assist Property Accountant with the quarterly close process, including preparing lead schedules, supporting schedules and generating reports for audit binder.
Assist the Property Accountant in the preparation and review of the operating revenue/expense budgets as necessary.
Assist the Property Accountant with all 404-compliance responsibilities.
Represent Boston Properties as an additional personal contact for customers in resolving Accounts Receivable and Accounts Payable questions.
Perform data entry and updates to the JD Edwards system pertaining to assigned properties including the input of journal entries.
Prepare the monthly and quarterly Revenue Analysis for the office and retail tenants.
Explain current and year-to-date revenue and expense variances.
Generate recurring billing comparison report and analysis on a monthly basis.
Assist A/R personnel to resolve issues regarding unapplied cash and other tenant billing/receivable issues as necessary.
Coordinate tenant invoicing through the billable work order system as necessary.
Coordinate tenant invoicing for building tenant authorizations, and other related charges as requested by the Property Management and Construction Departments.
Assist Property Accountant with Lease Tracking responsibilities of which includes obtaining supporting documentation in order to help expedite the process.
Calculate quarterly sales overage for retail tenants and maintain Sales Tracking Database as necessary.
Prepare monthly security deposit, letters of credit, accounts receivable, mortgage payables and other balance sheet account reconciliations.
Assist Property Accountant with Fixed Asset Schedules as it relates to updating FAS and entering depreciation journal entry.
Maintain monthly Utility expense and Occupancy schedules pertaining to assigned properties.
Assist Property Accountant with the preparation of Real Estate Tax I&E forms.
Be a positive and productive member of the Core Group.
Act as back up to other Core Group members.
Project a positive image of Boston Properties, Inc. to all tenants or outsiders with whom this position has contact.
Perform day to day requests and special projects as directed by the VP, Regional Controller, Accounting Managers and Property Accountants.
Perform other duties as assigned.
Requirements and Qualifications:
A minimum of an Associates Degree required, with an advanced degree in Accounting or Business Administration preferred.
A minimum of 0-2 years of related experience required. Experience in customer service, billing, accounts receivable, accounts payable or general accounting preferred.
Effective communication and interpersonal skills coupled with the ability to resolve difficult situations and conflicts effectively.
Proficiency with word processing, database and spreadsheet packages, specifically Microsoft Word and Excel.
Leadership abilities in comparable team role and an effective team member and leader.
Self-confident individual that can operate independently and formulate sound decisions.
Ability to handle multiple tasks, deal with diverse problems, work under pressure, and meet deadlines.
Involves work of a general office nature usually performed sitting such as operation of a computer.
Involves work of a general office nature usually performed standing such as operation of a fax and printer.
Involves movement between departments to facilitate work.
Internal and External Contacts: