Cardiovascular Surgery MS Senior Administrative Assistant

Job Description

Job Description

Are you ready to bring your skills to a world-class healthcare organization recognized as one of the top ten in the United States? Do you have a passion for the highest quality and patient happiness? Then please respond to this dynamic opportunity available with one of the best places to work in Southern California!

Cedars-Sinai is a nonprofit, independent healthcare organization committed to improving the health status of the communities we serve through:

• Leadership and excellence in delivering quality healthcare services

• Expanding the horizons of medical knowledge through biomedical research

• Educating and training physicians and other healthcare professionals

Quality patient care is our priority. Providing excellent clinical and service quality, offering compassionate care, and supporting research and medical education are essential to our mission. We have been ranked the #1 hospital in California and #2 hospital in the nation by U.S. News & World Report, 2022-

1. The Senior Administrative Assistant supporting Cardiac Surgery Faculty performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the Department of Cardiac Surgery. Supports Cardiac Surgery Cardiac Surgery Faculty by arranging their schedules, appointments and itineraries.

Summary of Essential Duties:

• Performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.

• Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.

• Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.

• Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.

• Distributes and disseminates information within the department and/or unit.

• Orders supplies and arranges for equipment maintenance.

• Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.

• Establishes and maintains an internal filing system.

• May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or Kronos editor within the department and or unit.

Qualifications

Educational Requirements:

High School Diploma or GED required

Bachelor's Degree preferred

Licenses: N/A

Experience:

A minimum of 2 years of office and administrative experience required

Experience with MS Office Suite, MS Access (preferred), MS SharePoint, Box

Req ID : 1524

Working Title : Cardiovascular Surgery MS Senior Administrative Assistant

Department : Heart - Cardiovascular Surgery MS

Business Entity : Cedars-Sinai Medical Center

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $25.55 - $38.33

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.