Contracts Administrator

Company: Smoke Guard, Inc.

Description

Position Summary

The Contracts Administrator reviews and analyzes commercial construction contracts to ensure that our construction business is compliant with federal, state, and local standards, as well as insurance regulations. This role also assists with the preparation, review, and administration of insurance documents.

Responsibilities

• Ensure the compliance of contract documents and that conditions are executed to corporate standard practices, policies, and procedures

• Assist with negotiation of contract terms

• Red-line and negotiate terms within established guidelines to mitigate contractual risk

• Coordinate with sales support to verify that the contract scope and price match the quotes

• Coordinate with accounting to verify change order amounts are correct

• Prepare final contract documents

• Identify and notify other departments of special requirements, such as special billing requirements or on-line billing programs, certified payroll reporting, local hiring, etc.

• Enroll in controlled insurance programs and participate in annual renewals and audits

• Order or pull insurance certificates from insurance company on-line database

• Review and upload customer insurance certificates into a database

• Make suggestions to improve the contract review process and develop and maintain procedures

• Maintain knowledge and awareness of industry laws and practices

• Perform other responsibilities and duties as assigned

Knowledge & Skills

• Strong knowledge of construction industry practices and procedures

• Strong knowledge of bidding processes, contract terminology, liens, and invoicing

• Strong knowledge of construction insurance programs, particularly liability and workers' comp

• Ability to communicate in a professional manner (verbally & in writing) with internal and external customers

• Must be able to analyze and interpret laws and regulations related to construction contracts

• Must be highly organized and detail oriented

• Moderate to advanced Word, Excel and PowerPoint skills

• Ability to perform basic math

Experience

• 2+ years proven experience in a construction or insurance Contract Administrator role

• Experience with insurance wrap-up program (OCIP & CCIP) administration

• Experience creating and updating procedures

Education

• High School diploma or equivalent is required

• Associate's or Bachelor's Degree in Business Administration, Law, or related field preferred

• Must have or be able to obtain industry required certifications

Other Requirements

• Physical- This position operates in a professional office environment. Routine use of standard office equipment such as computers, phones, photocopiers, and filing cabinets is required.

• Travel- minimal

• Remote work may be considered for qualified candidates outside of the Boise area.

Smoke Guard, Inc., a CSW Industrials company, does not make employment decisions based on race, color, religion, national origin, sex (including pregnancy and gender identity), sexual orientation, political affiliation, disability, age, genetic information, or veteran status. We are proud to be an Equal Opportunity Employer (EOE).