Coordinator, Real Estate Management

This Opportunity

Join our team and be a part of a growing organization that meets our client's objectives and solves their challenges. WSP is currently initiating a search for a Real Estate Coordinator. This position can be based in any East Coast WSP USA office. Under minimum supervision, the Real Estate Coordinator performs duties associated with 300+ leases.

Your Impact

• Process monthly rent schedule and rent deviation report in accordance with real estate leases promptly and accurately for 300+ leases.

• Review monthly invoices for accuracy and obtain proper approvals for variable charges (i.e. utilities, parking, etc.)

• Update global database with updated costs for 300+ leases and distribute updated lease abstracts with accounting, finance, and real estate teams.

• Review annual reconciliation statements and record true-up payment in database for accounts payable.

• Record estimated annual forecasts and distribute updated abstracts with accounting, finance, and real estate teams.

• Provide initial or secondary review of updates to financial updates in database for compliance.

• Provide critical support in any database conversion/data migration projects.

• Coordinate between Lease Admin and Landlord with Vendor Set up and ACH set up for new leases and coordinating payment of first month's rent and possible security deposit for lease execution.

• Complete Vendor Set ups and maintenance for new and updated landlords.

• Collaborate with internal and external clients to resolve billing and payment discrepancies.

• Prepare financial reports and analysis as needed.

• Assist with special projects and ad hoc requests from management.

Who You Are

Required Qualifications:

• Detail oriented, strong problem-solving skills and ability to prioritize tasks effectively.

• Excellent communication and interpersonal skills.

• Ability to work independently and as part of a team in a fast-paced environment.

• Knowledge of accounting principles and practices.

• High school diploma

• Minimum of 3 years of administrative experience

• Proficiency using Microsoft Excel

Preferred Qualifications

• Associate's Degree

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

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WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.