Document Analyst

Description

SAIC is seeking a Document Analyst to provide support on-site in the Pentagon in working as part of a contract team with the Office of the Secretary of Defense (OSD), Office of the General Counsel (OGC).

In this role the candidate will

• Work daily with the Deputy General Counsel and OGC office staff.

• Provide document indexing and records management support.

• Develop and maintain policy and procedures for record filing and disposal in accordance with DoD standards.

• Screen, prepare, scan and index legal review files before they are sent for storage and archiving.

• Coordinate records and comply with records management instructions, records retention/disposal guidance, and annual inspection of file plans/records.

• Address security requirements and procedures for properly handling and storing/archiving classified materials with NARA.

• Distinguish classified information from unclassified information when archiving legal files.

• Codify and categorize documents for digital files.

• Convert legal files into electronic form.

• This includes document preparation, scanning, transferring scanned documents to storage media and performing final quality checks.

• Provide database, indexing, and archival support, to include:

• analysis of chronological files;

• review of archival documents;

• Providing administrative support to the OGC office attorneys.

• Assisting with administration including the coordinating, assisting, and filing of legal actions for OGC.

• Providing administrative and records management office support in addressing the workload (e.g., tracking, organizing, and archiving) and knowledge management activities across the government attorneys and contractor staff.

• Hand-carrying legal actions to other coordinating offices throughout day.

• Opening and closing actions using the suspense tracking system (STS).

• Performing general editing functions, answering phone calls, escorting non-cleared personnel in the office, maintaining files, and preparing correspondence.

• Making copies, scanning documents, producing files, assisting in scheduling and monthly reports, and maintaining basic office functions.

Qualifications

Educational Requirement

• High school degree or equivalent.

Required Experience/Skills:

• At least one (1) year or more relevant document analysis/records management experience with the Department of Defense.

• The ability to review, understand, and analyze complex legal and non-legal DoD documents.

• Understanding of security requirements and procedures for properly handling and storing/archiving classified materials.

• Familiarity with NARA storage procedures

• Fluency with, and understanding of, DoD, Joint Staff, and the Military Departments standards of practice and records management.

• Ability to leverage established relationships with other DoD components and agencies.

• Proficiency with Microsoft Office Suite of Applications (Word, Excel, and PowerPoint) and common office software applications.

• Experience with knowledge of administrative and clerical functions, processes, practices and procedures.

• Flexibility to accommodate time-sensitive and mission-critical work.

Required Clearance

• TS/SCI

SAIC accepts applications on an ongoing basis and there is no deadline.

Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site. REQNUMBER: 2403440

SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit ~~~. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability