EHS Administrative Assistant

EHS Administrative Assistant

Ticonderoga, NY 12883, USAReq #1756

Wednesday, May 8, 2024

At Sylvamo, we're a team on a mission. Joining us, you'll be helping to sustain forests and renew ecosystems, while delivering on the promise of paper to educate, communicate and entertain the world.

Come grow with us!

Sylvamo's Ticonderoga, NY Mill is located on the shores of Lake Champlain. In operation since 1971, the mill produces high end printing and technical papers harvested from Adirondack and Vermont forests. We employ over 600 dedicated employees focused on safety, environment, quality and production.

The EHS Administrative Assistant supports the Environmental, Health and Safety department with administrative duties. The successful candidate must be able to function effectively in a fast-paced, high-energy environment and have the willingness to learn and understand the EHS functions at the mill.

This position must be flexible, with the ability to adapt to change and priorities, based on mill needs. Roles and responsibilities include the following, but not limited to:

• Build and publish EHS metrics scorecards (weekly, monthly, quarterly, and annual) with provided data

• Maintain the EHS SharePoint site and Microsoft Teams and other data management systems

• Manage calendar, schedule, and communication of the EHS program events

• Provide proper tracking of EHS purchase orders into SAP from origination to pay

• Provide support to EHS initiatives- Personal Protective Equipment (PPE) ordering, uploading required trainings to learning management system, annual outage events, etc

• Provide support to medical team- maintaining new hire packets, administrative coverage to medical team

• Schedule, track and support annual employee medical testing for over 500 employees

• Prepare and execute regulatory submittals, maintain official document recordkeeping and filing, requiring strong attention to detail and organization

• Provide administrative or technical support to EHS team members by performing data entry, assembling reports, cross training for coverage capabilities, etc.

• Schedule and make arrangements for meetings, training and conferences

• Schedule, track and support Emergency Response Team training for over 100 members.

• Attend and record meeting notes for EHS team

Qualifications

• 3-5 years of administrative or executive assistant experience, customer service orientation preferred.

• Excellent interpersonal and communication skills (written and verbal).

• Ability to handle multiple tasks, projects, competing priorities and tight deadlines simultaneously, while maintaining quality and exhibiting excellent follow through.

• Ability to successfully perform the role with minimal direct supervision. Strong adaptability, flexibility and resourcefulness.

• Ability to maintain a high level of professionalism and confidentiality.

• Expert user of Microsoft Office including Word, Excel and PowerPoint.

• College degree preferred, but will consider equivalent work experience.

This position is non-exempt. Annual salary range is $44,400- $74,000, based on skills and experience.

Sylvamo partners with you and your family on your health and wellness journey. We offer a premium suite of health and wellness programs for you and your family, including medical, dental, vision, disability, life insurance, and a generous 401(k) plan with matching company contributions, and more. Sylvamo is here for all stages of life. We also offer paid time off and paid holidays per year.

The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

Sylvamo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

Other details

• Job FamilyEnvironment Health & Safety

• Job FunctionEmployee Health/Safety

• Pay TypeSalary

• Employment IndicatorRegular

• Min Hiring Rate$44,400.00

• Max Hiring Rate$74,000.00

• Ticonderoga, NY 12883, USA

Sylvamo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.