Executive Administrative Assistant

SUMMARY DESCRIPTION:

The Executive Administrative Assistant is responsible for facilitating the efficient operation of the Executive Team and provides high-level administrative support by performing a variety of clerical and administrative tasks.

ESSENTIAL JOB FUNCTIONS/DUTIES: Essential duties and tasks that must be performed with or without reasonable accommodation.

• Provides high-level administrative support and assistance to the Executive Team and/or other assigned leadership staff.

• Performs clerical and administrative tasks including managing schedules, drafting letters, memos, invoices, reports, and other documents for senior staff.

• Arranges travel and accommodations.

• Schedules and may attend meetings on behalf of executives, taking notes and recording minutes.

• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

• Answers and transfers phone calls, screening when necessary.

• Welcomes and directs visitors and clients.

• Maintains filing systems as assigned.

• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

• Responds to and resolves administrative inquiries and questions.

• Prepares agendas and schedules for meetings.

• Records and distributes minutes or other records for meetings.

• Maintains office supplies and coordinates maintenance of office equipment.

• Maintains a system for recording expenses and the use of petty cash.

• Responsible for training and developing Administrative Assistants.

• Performs other duties as assigned.

JOB SPECIFICATIONS:

• Associates degree required; MBA degree or equivalent work experience preferred.

• 5 years of experience in an administrative role.

• Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Ability to maintain the highest level of confidentiality and professionalism.

• Excellent time management skills with a proven ability to meet deadlines.

• Excellent organizational skills and attention to detail.

• Ability to function well in a high-paced and at times stressful environment.

• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

• Able to type minimum of 60-75 words per minute.

• Proficient in Microsoft Office Suite or related software.

• Ability to work independently.

• Ability to deal with both guests and fellow team members in a professional and courteous manner, promoting positive customer relations for all by providing prompt, courteous and efficient service.

CORE COMPETENCIES:

• Guest Focus

• Communication Proficiency

• Flexibility

• Ethical Conduct

• Stress Management/Composure

• Critical Thinking.

• Complex Problem Solving.

• Judgement and Decision Making.

• Seeing Potential Problems

TRAVEL REQUIREMENTS: Travel is required for this position.

WORK HOURS: Due to the unpredictable nature of the hospitality/entertainment industry, Team members must be able to work varying-schedules to reflect the business needs of the property.

CERTIFICATION REQUIREMENTS:

Is this position responsible for selling, serving, or distributing alcoholic beverages or do they have comp authority? No

Gaming License Required? Yes

Ability to secure and maintain a Level 3 NE Gaming License required.

Other Certifications? N/A

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Job Locations US-NE-Lincoln

ID 2023-6819

Company Warhorse Gaming Lincoln, LLC

Category Administrative Services

Position Type Regular Full-Time

Remote No