Executive Administrative Assistant - Rollins School of Public Health

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Description

JOB DESCRIPTION

• Provides administrative support to the highest level of administration within the organization, primarily consisting of board-approved or reviewed executives and central senior academic and administrative deans reporting to the Provost or Dean of the School of Medicine.

• Examples are limited to a Dean of a College or School, Vice President, President or Chief Executive Officer of an affiliate, etc.

• Handles meeting and conference logistics; prepares and monitors budgets and project proposals; researches and compiles information for reports and presentations, including chart and graph preparation; manages office preparations.

• Maintains calendar for one or several executives and ensures appropriate preparation for daily activities; may coordinate domestic or foreign travel arrangements.

• Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them.

• Leads meetings addressing specific operational issues and develops recommendations and action plans towards their resolution.

• Assists in the administration and interpretation of policies and procedures for the organization and department.

• May supervise and schedule clerical and secretarial staff, initiates paperwork for employee transactions, and assists in investigating and resolving employee issues or concerns.

• Mayact as a spokesperson for departmental inquiries.

• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS

• Provides comprehensive administrative support to the Dean, including managing schedules, coordinating appointments, and handling correspondence.

• Maintains the Dean's calendar with accuracy and efficiency, ensuring all meetings, appointments, and events are properly scheduled and communicated.

• Coordinates complex travel arrangements for the Dean, including transportation, accommodations, and itinerary planning.

• Manages event logistics for internal and external events hosted by the Dean's office, including venue coordination, catering arrangements, and attendee management.

• Demonstrates exceptional attention to detail in all tasks and communications, ensuring accuracy and completeness at all times.

• Adapts to changing priorities and works effectively in a fast-paced environment, demonstrating flexibility and resourcefulness.

• Collaborates with other members of the Dean's office team to ensure smooth operation and coordination of administrative tasks.

• Upholds the highest standards of professionalism, compassion, integrity, and confidentiality in all interactions and tasks.

• Collaborates closely with the Chief of Staff to facilitate and advance key initiatives within the Dean's office on a daily basis.

MINIMUM QUALIFICATIONS

• Bachelor's degree in business administration, communications or a related field and three years of office administration or senior secretarial experience, or equivalent combination of experience, education, and training.

• Previous experience with various personal computer software applications.

• Positions in this classification may require the ability to type or keyboard 60 accurate words per minute.

NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at ~~~ (V) | ~~~ (TDD). Please note that one week advance notice is preferred.

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Job Number 127902

Job Type Regular Full-Time

Division School Of Public Health

Department SPH: Dean's Office Operating

This position may involve the following Health and Safety issues: Not Applicable

Job Category Clerical & Administrative

Campus Location (For Posting) : City Atlanta

Location : Name Emory Campus-Clifton Corridor